Executive Administrative Assistant / Real Estate
Max Broock
Birmingham, MI
Posted ago
Max Broock

*Real Estate Experience Required*

What we are looking for is a person who relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. They are deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability. They are deeply committed to supporting the team agents in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual's responsibility is to ensure business continues to be completed to high standards with maximum efficiency.

  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support 
  • Responsible for all financial systems, including maintaining the books, paying the bills and generating financial reports 
  • Oversee all aspects of sellers’ transactions from initial contact to executed purchase agreement
  • Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc. 
  • Consult and coordinate with sellers all property photos, staging, repairs, cleaning, signage, lock box, access requirements and marketing activities
  • Obtain all necessary signatures on listing agreement, disclosures, and other necessary documentation
  • Coordinate showings and obtain feedback
  • Provide proactive weekly feedback to sellers regarding all showings and marketing activities
  • Coordinate all public open houses and broker open houses
  • Input all listing information into MLS and marketing websites and update as needed
  • Submit all necessary documentation to office broker for file compliance
  • Input all necessary information into client database and transaction management systems
  • Essential duties and responsibilities
  • System development, implementation, and management
  • Information management
  • Customer/vendor relations
  • Bookkeeping (A/R and A/P)



  • Real Estate experience required 
  • Strong written and verbal communication skills 
  • Exceptional organizational and project management abilities 
  • Bookkeeping skills 
  • Great ability to focus 
  • Concerned about doing things the right way 
  • Calm under pressure 
  • Learning based 
  • Service-based attitude 
  • Proven ability to succeed 
  • High school graduate 
  • College degree preferred 
  • Real estate license preferred 
  • 1 – 3 years of administrative experience 
$30,000 - $35,000
About Max Broock

Max Broock Realtors joined the Real Estate One Family of Companies in 2002. The merger combined two third-generation family brokerages and united the extensive market knowledge they both possessed. Max Broock Realtors grew the family of companies’ brand leverage by offering a signature division for real estate. 2013 was a great year for Max Broock Realtors in terms of business; the flagship office located in the heart of downtown Birmingham was the top producing office in the state of Michigan.

Each Max Broock associate is a proven professional with upper-end household proficiency. We are committed to a higher than standard level of care for our clients. Max Broock Realtors exudes the power that comes with dominating the market of luxury, while offering a focused, superior service to each prospect and every property. 

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