Executive Administrative Assistant / Real Estate

Max Broock - Birmingham, MI

Posted ago

*Real Estate Experience Required*

What we are looking for is a person who relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. They are deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability. They are deeply committed to supporting the team agents in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual's responsibility is to ensure business continues to be completed to high standards with maximum efficiency.


What will you do?

  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support 
  • Responsible for all financial systems, including maintaining the books, paying the bills and generating financial reports 
  • Oversee all aspects of sellers’ transactions from initial contact to executed purchase agreement
  • Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc. 
  • Consult and coordinate with sellers all property photos, staging, repairs, cleaning, signage, lock box, access requirements and marketing activities
  • Obtain all necessary signatures on listing agreement, disclosures, and other necessary documentation
  • Coordinate showings and obtain feedback
  • Provide proactive weekly feedback to sellers regarding all showings and marketing activities
  • Coordinate all public open houses and broker open houses
  • Input all listing information into MLS and marketing websites and update as needed
  • Submit all necessary documentation to office broker for file compliance
  • Input all necessary information into client database and transaction management systems
  • Essential duties and responsibilities
  • System development, implementation, and management
  • Information management
  • Customer/vendor relations
  • Bookkeeping (A/R and A/P)



  • Real Estate experience required 
  • Strong written and verbal communication skills 
  • Exceptional organizational and project management abilities 
  • Bookkeeping skills 
  • Great ability to focus 
  • Concerned about doing things the right way 
  • Calm under pressure 
  • Learning based 
  • Service-based attitude 
  • Proven ability to succeed 
  • High school graduate 
  • College degree preferred 
  • Real estate license preferred 
  • 1 – 3 years of administrative experience 


$35,000 - $65,000

About Max Broock

Max Broock Realtors joined the Real Estate One Family of Companies in 2002. The merger combined two third-generation family brokerages and united the extensive market knowledge they both possessed. Max Broock Realtors grew the family of companies’ brand leverage by offering a signature division for real estate. 2013 was a great year for Max Broock Realtors in terms of business; the flagship office located in the heart of downtown Birmingham was the top producing office in the state of Michigan.

Each Max Broock associate is a proven professional with upper-end household proficiency. We are committed to a higher than standard level of care for our clients. Max Broock Realtors exudes the power that comes with dominating the market of luxury, while offering a focused, superior service to each prospect and every property. 

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