Executive Administrative Assistant
Jennifer Bullock Team w/ REMAX Executive
Wilmington, NC US
Posted ago
Jennifer Bullock Team w/ REMAX Executive

Top local real estate Team is looking for an Executive Administrative Assistant to perform a variety of administrative tasks and support the Agents on our Team.  

Executive Assistant's responsibilities include managing calendars, client event planning, preparing expense reports, and maintaining database records. To be successful in this role, you should be proactive, have great time management skills and be able to act without guidance.  

Ultimately, you will contribute to the efficiency and culture of our Team by providing personalized and timely support to our Agents. 

Responsibilities

The responsibilities of the Executive Administrative Assistant include, but are not limited to, the following: 

  • Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on your Team Leader’s behalf
  • Organizing meetings, including scheduling, sending reminders and organizing catering when necessary
  • Managing Calendars, including making appointments and prioritizing the most sensitive matters
  • Maintaining comprehensive and accurate records
  • Create regular reports and update internal databases
  • Track daily expenses and prepare weekly, monthly and quarterly reports
  • Monitor office supplies and research advantageous deals or suppliers
  • Format information for internal and external communication - flyers, listing presentations, marketing content, reports
  • Contribute to weekly team meetings by providing effective/proficient updates on upcoming events
  • Create and format marketing materials for our website/platforms
  • Screen and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system
  • Responsible for entry and upkeep of CRM data in systems according to established guidelines 
  • Responsible for research of missing lead data
  • Use phone scripts designed to qualify leads and obtain meetings and then set them up in our systems
  • Respond to emails, fill out reports, and complete special projects as necessary

Qualifications

  • Exemplary planning and time management skills
  • Must have prior office experience
  • Strong communication skills (via phone, email and in person)
  • Familiarity with online calendars and cloud systems
  • Ability to multitask and prioritize daily workload
  • High-level verbal and written communication skills
  • Ability to exercise discretion and confidentiality with sensitive client and team information
  • High School Degree; additional qualification as personal assistant would be considered advantageous
  • Excellent organizational skills with an ability to think proactively 

Compensation
$18 - $20 per hour
About Jennifer Bullock Team w/ REMAX Executive

The Jennifer Bullock Team with RE/MAX Executive is made up of 10 of the BEST real estate agents Wilmington NC has to offer! Ranked Top 1% of all Agents in the United States, they have years of expertise in their market and a dedication to going over and beyond for their clients. Their focus on teamwork and collaborative learning make this Team an incredible place to work.

If you love working with people and thrive in a fast-paced work environment, apply today!

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