Executive Administrative Assistant
Keller Williams Preferred Real Estate
Raleigh, NC US
Posted ago
Keller Williams Preferred Real Estate

Keller Williams Preferred Real Estate

Top Real Estate Producer is looking for a unique individual to fulfill a specific set of needs in their business. There's a chance this job is not right for you... and most people don't fit this mold BUT if you happen to possess the skills and personality traits they are looking for, this may very well be your dream career. Seriously.

This top producing agent is driven, busy and needs someone who has the skill and motivation to make life easier. That sentence alone probably turns you off. If it does, move on. This isn't the right job for you.

This candidate will take over all the administrative tasks in the business. We are looking for the person that loves taking tasks off our plate and give 100% effort with a good attitude. If you genuinely like taking care of another person, then maybe this job is for you.

Responsibilities include building and maintaining systems for sellers, buyers, lead generation, and database management. Responsible for the accuracy and timeliness of all transaction documents. Develops and maintains all team filing systems - listings, contracts, legal, correspondence, etc... The ideal candidate for this position is organized, detail-oriented, learning-based, and has strong verbal and written communication skills.

We are growing fast. You have to love creating new systems, managing current systems, and doing tasks that may not be in the initial job description. We want someone who wants to be a part of our big vision for our business. The team comes first for us. You are either all in or are not part of the team. A team mindset is imperative for this position.

In short, the right person has to be willing to wear many hats and help complete anything that needs to be done and they have to do it with a smile on their face and a servant's heart to help us keep our focus on the engine of the business.

The ideal candidate will be:

  • incredibly proactive
  • organized
  • flexible
  • positive
  • excellent communicator
  • fast learner
  • social media savvy
  • team player

So, if you think you might be the right person for this job, send your resume and more importantly, a cover letter. Share with us in detail why you are the right person for this position.


  • Create timelines and follow up with individuals as needed to ensure all contingencies and deadlines are met
  • Maintain accurate and compliant files for all transactions
  • Provide assistance to agents, vendors, clients, attorneys, and all other parties to the transaction
  • Create and maintain files in DocuSign and Command for all transactions
  • Communicate with the agent consistently throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc
  • Communicate regularly with the client throughout the transaction to send them reminders, check-in, and let them know what to expect for each next step
  • Communicate daily with the agent regarding transactions, agent needs, and clients
  • Create, post, and advertise on social media outlets daily
  • Help plan and execute personal touches to past, present and future clients
  • Deliver exceptional customer service


  • Able to convey written and verbal information to customers and agents clearly and accurately
  • Develops strong rapport with both clients and team
  • NC Real Estate license preferred or open to getting licensed within the year
  • Prior experience and knowledge in Transaction Coordination and Real Estate preferred
  • Warm, engaging and inviting personality
  • Ability to follow task and skillsets consistently
  • Live in/near the Raleigh area
  • Willing to work mostly from home and some days in the office (when applicable)

$30,000 - $35,000 yearly
About Keller Williams Preferred Real Estate

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