Executive Administrative Assistant
Freedom REPs
London, ON CA
Posted ago
Freedom REPs

Are you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date.

The Executive Assistant is an individual who is willing and able to earn the right to be an Assistant Executive. This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.

An Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.

Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below!

Responsibilities
  • Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings
  • Perform basic bookkeeping duties
  • Work with an executive to prepare for meetings and record minutes
  • Take care of office management duties such as ordering filing systems and keeping track of office equipment and supplies
  • Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks
  • Serve as the main contact for high-level executive
  • Organize incoming information such as phone calls, voicemail messages, emails, and memos and report details to an executive

  • Manage realtors social media accounts
  • Implement new systems

Qualifications
  • Comfortable meeting deadlines and handling confidential information
  • Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
  • 2+ years performing supportive duties in a personal assistant or executive assistant role, or similar
  • Experience using Microsoft Office

  • Real Estate Admin Experience is an Asset
  • High School Grad
  • Collage or University Degree Preferred

Compensation
$45,000-$50,000
About Freedom REPs

Freedom Real Estate Partners is a full-service operations real estate platform that partners with the top 1% of Canadian agents and teams by helping expand their profitability, value proposition, wealth building opportunities, unique local brand, and ultimately their freedom.

At Freedom, we empower top Canadian realtors to live out their purpose and build a legacy through scalable, sustainable, and profitable real estate businesses.

Our Vision is to build a community of leaders that embraces the pursuit of freedom and provides incredible opportunities for our people to grow, achieve their dreams, and live epic lives.


Freedom Reps is an Equal Opportunity Employer committed to diversity and inclusion. We welcome and respect applications from a diverse workforce. Freedom Reps will work with you to ensure reasonable accommodations are extended to meet your needs, for you to participate in the process

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