Executive Administrative Assistant
Ben Bond Real Estate
Liberty, MO
Posted ago
Ben Bond Real Estate

Our mission is to create a first class buying and selling experience for all of our clients and we are seeking an Administrative Assistant who is passionate about helping us reach our objectives and supporting the team. The ideal candidate will have experience in administration in real estate, leasing, title or mortgage.

The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must. We are seeking an Administrative Assistant who adheres to the highest ethical standards, possesses impeccable attention to detail and exhibits an exceptional professional manner.

Candidates for this position are friendly, energetic, self-motivated and extremely detail-oriented, with excellent organizational and interpersonal skills. Must have proficient command of technology and be computer savvy.

If you have the gift of hospitality, thoroughly enjoy interacting with others and have an amiable, outgoing and pleasant demeanor, we look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problems.

There is opportunity for advancement for someone who desires to contribute to the growth and refinement of the organization they work with. This is an excellent opportunity to contribute to the growth of an organization while advancing along with it.

Responsibilities

  • Build, implement and manage all systems for clients, lead generation, database management and back office support
  • Coordinate marketing events and client activities
  • Oversee all listing files and listing marketing (brochures, flyers, online marketing, etc.)
  • Manage website, blog sites and social media
  • Act as a liaison between clients and agents
  • Create and maintain an operations manual that documents all systems and standards
  • Be the first point of contact in handling customer inquiries and complaints
  • Create, maintain and utilize a complete lead follow-up system
  • Keep agent informed about challenges and issues that need to be handled
  • Provide concierge level customer service to clients and customers
  • Work with all preferred vendors, including professional photographers, contractors, etc.
  • Enter critical dates for property sales on shared Google Calendar 
  • Shall send out weekly reminders of upcoming critical dates via email 
  • Work with the title company as a secondary liaison on any necessary information/documentation to help get the property to a successful closing 
  • Coordinate seller listing sign installation and removal at the appropriate times
  • Schedule photographers for all seller listings
  • Continue to take day to day office tasks away from agent, organizing work flow and reducing inefficiencies

Qualifications

  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point and Internet skills
  • Have excellent attention to detail and high-level accuracy with documents
  • Concerned with doing things the right way the first time
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities
  • Ability to assess, prioritize and act quickly
  • Learning based and solution oriented
  • Deadline driven and extremely organized
  • Open to new ideas and systems
  • Able to stay calm and patient when faced with emotional situations
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Continue to maintain the good will and reputation of the entire team
  • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
  • Excellent verbal and written communication skills
  • Proficient in time management
  • A true professional, who supports the entire team in achieving their goals

Compensation
$25,000 - $35,000 + bonus
About Ben Bond Real Estate

I work for the largest real estate company in the world, Keller Williams. Our Northland office closes 1 in 5 transactions in the Northland. I am in the top 10% of all agents in the Greater Heartland area. I am currently a one man show who can't do it all by myself anymore. I helped 38 families last year buy/sell their home. Our goal is much bigger this year. I currently have 14 homes under contract.

My business is continuing to grow & and I need your help with systems and organizational skills. Our business will continue to grow, which will allow for personal and business growth within our company.

We will be spending a lot of time together in the office. I only surround myself with positive people. I will help with part of the training and will make additional training available to you. 

After a closing we want the buyer or seller to think, "Wow, we are so thankful we had such a great experience that we will send all our family and friends to them."

Are you ready to make the right move and join us?

Apply Now
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