Executive Administrative Assistant
Keller Williams Memorial
Houston, TX US
Posted ago
Keller Williams Memorial
We’re looking for a professional, proactive, highly-organized executive assistant to play a key role in our growing team. You’ll be responsible for assisting our high-level executive with administrative duties such as making travel arrangements, overseeing itineraries, answering phone calls, and managing our office filing system. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you!
Responsibilities
  • Work with an executive to prepare for meetings and record minutes
  • Manage office duties such as organizing filing systems and ordering office equipment and supplies
  • Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc.
  • Make sure basic bookkeeping duties are completed in a timely manner
  • Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings

  • Preparing financial statements, reports, memos, invoices letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Performing office duties that include ordering supplies and managing a records database.
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.
  • Provide general administrative support.
  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
  • Screening phone calls and routing callers to the appropriate party.
  • Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
  • Greet and assist visitors.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.


Qualifications
  • Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
  • 2 or more years as an assistant, executive assistant, or in a position performing supportive duties
  • High school diploma or G.E.D. required
  • Familiar with Microsoft Office
  • Comfortable meeting deadlines and handling confidential information
Compensation
$13 - $15 hourly
About Keller Williams Memorial

Houston’s largest full-service real estate brokerage with over 700 real estate agents assisting Houston and the greater Houston area since 1989. Frequently recognized as the most innovative and agent-friendly brokerage in the nation, Keller Williams is a gathering place for the industry's best real estate agents. The Keller Williams Memorial Market Center features a state-of-the-art real estate training room, majestic office space, and friendly atmosphere that is recognizable the moment you enter. With industry-leading real estate training, generous commission splits, and an experienced leadership and support staff, Keller Williams Memorial is a hot spot for agents looking to rapidly build and grow their real estate careers.

APPLY NOW
Acceptable file formats include .doc, .docx, .pdf, .txt.
By applying, you consent to WizeHire's Privacy Policy.