Executive Administrative Assistant
Van Wey, Metzler & Williams
Dallas, TX US
Posted ago
Van Wey, Metzler & Williams

We’re looking for a professional, proactive, highly-organized assistant to both the firm's CEO and to the firm's support staff. This person will play a key role in our growing team. You’ll be responsible for managing the CEO's calendar, email, and phone calls, while completing various tasks to assist support staff with moving their cases. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you!

Responsibilities
  • Work with an executive to prepare for meetings and record minutes
  • Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive
  • Make sure executive schedules including travel arrangements, itineraries, and team meetings, are organized and up-to-date

  • Manage the CEO's calender, email, and phone calls
  • Ensure that CEO is prepared for meetings and provides necessary materials
  • Manage CEO's tasks and ensure that deadlines are met
  • Process outgoing mail and incoming medical records
  • Maintain supply inventory and place approved supply orders
  • Greet clients and guests
  • Distribute firm voicemails appropriately
  • Print, copy and scan various documents for support staff and sometimes compose notebooks as needed

Qualifications
  • At least 2+ years of experience as an executive assistant, or experience performing supportive duties
  • Impeccable time management skills, organizational skills, interpersonal skills, and communication skills

  • Bachelor's Degree required
  • Must be extremely tech-savvy
  • Must be a motivated self-starter who can work both independently and with a team
  • Willing to work in office; This position is not remote

Compensation
$45,000 - $60,000 BOE
About Van Wey, Metzler & Williams

We are a very successful and rapidly growing personal injury law firm. We have an “A” level team of professionals who love their work and are committed to excellence.  We work hard, but we believe in having fun, building relationships, and maintaining a respectful work environment.

If this sounds like you, don't wait to apply!

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