Estate Planning Legal Assistant
Absolute Law Group
Ocala, FL US
Posted ago
Absolute Law Group

Growing law firm seeking experienced probate, guardianship, and trust administration paralegal.

This may be a hybrid or virtual role for the person with the right experience.

Are you one of those rare, talented people who are detail-oriented, deadline-driven, who follows projects through to completion, and are able to track multiple moving parts, and who is a team player? If so, this may be your next career stop!

About us: We treat clients like family, and our business procedures are designed to cultivate rapport and a relationship with clients. As a close-knit team, we support each other in our roles to deliver a great experience to clients and their families.

We are expanding the probate, guardianship, estate, and trust administration portion of our practice, which is where you come in.

About you: The right candidate will be excited about helping the firm develop its probate, guardianship and trust administration practice and the supporting office procedures so that the firm can assist clients in an organized and efficient manner.


Here are a few things you would be doing (though not an all-inclusive list):

  • Assist with all aspects of probate, estate, and trust administration from start to finish; effectively correspond with clients, financial institutions, and beneficiaries to obtain needed information
  • Obtain, track, and completes all required forms to transfer securities
  • File claims for insurance proceeds and death benefits
  • Prepare accounts for estate administration or trust accounting
  • Correspond effectively with probate court as needed
  • Promptly respond to clients on all questions
  • Help prepare our attorney for guardianship proceedings


  • Proficient in Microsoft Excel and Word with a strong aptitude toward math and basic calculations.
  • Detail-oriented with the ability to document clearly
  • Well-organized and able to follow established procedures and utilize firm databases

You enjoy puzzles and pulling all the pieces together, as you may have to search for missing heirs and unclaimed property.

Excellent communication, interpersonal and empathy skills will enable you to correspond with a variety of folks on behalf of the client, including creditors, relatives, probate court, etc. It is vital that you are warm, friendly, energetic, poised, and team-oriented.

You will be meeting with clients both in person and by phone, and you will be dealing with various financial institutions on clients’ behalf.

We encourage personal and professional growth, and you will have the opportunity for both at our firm.

To excel at this position, you must be internet and computer savvy and be a lifelong learner, willing to research and discover answers on your own. You are self-reliant and know what it means to meet deadlines and work independently. We can give you client files, and trust that you will get them done. You ask questions when needed, but don’t make excuses.

You show up when scheduled. You want to be successful and you know that success is not due to luck or anything else, but rather, hard work and learning new things every day. Success is no accident. Note: We firmly believe in hiring the RIGHT person for this job, not just the person with the most credentials. We like working with smart, motivated individuals who are eager to learn.

And we know that the right person can absolutely be taught the right methods. Here are some of the other basic qualifications:

  • College Degree and/or Paralegal Certificate
  • 2-5+ years’ experience with Florida probate, estate, and trust administration
  • Notary public a plus
  • Intermediate knowledge of Microsoft Word and Excel
  • Working knowledge of the internet, legal research tools, court websites, and familiarity with practice management software preferred
  • Comfortable in supporting more than one attorney and interacting with clients and other professionals
  • Ability to prioritize workloads with chancing priorities and manage workflow process effectively
  • Client service-oriented—must be passionate about helping clients and their families; take pride in and joy in providing the highest quality services possible, and enjoy creating a welcoming and warm environment
  • Confident, polished, professional demeanor and appearance, including how you speak and how you act with clients and other professionals
  • Able to learn, accurately follow, and manage workflow systems
  • Self-starter who thrives on immersion in a rapidly changing environment and excellent problem-solving and analytical skills
  • Proactive, can-do attitude, with great follow-through and resourcefulness along with attention to detail
  • Strong communication and interpersonal skills with the ability to be personable yet persistent

$50,000 - $58,000 doe
About Absolute Law Group

Absolute Law Group is a boutique law firm specializing in elder law. We have 3 offices in Central Florida, but serve clients all over the state.

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