Executive Assistant / Administrative
Your Realty Leverage
Napa, CA
Posted ago
Your Realty Leverage

We are seeking an Executive Assistant in Napa for one of the top real estate teams in California! This person will be the next high impact leader that will help run the operations side of the business so the Agents in the office can focus on selling real estate. The ideal candidate is energized by the idea of helping people reach their full potential and receives intrinsic rewards from investing in others.

The ideal candidate will have a background in real estate; however, this is not a requirement. We are looking for a strong leader with a proven track record in implementing systems and procedures in an office setting who will pay special attention to detail, communicates effectively and has an inspirational style. This person will have a strong sense of urgency and must enjoy "to-do lists". They will be an “outside the box” thinker and problem solver, will work well in both a team setting and independently. The right candidate will be persistent in following up with third parties to the Real Estate transaction to keep us within our contract deadlines and get our client to the closing table on time.

It is important that this individual is upbeat, considers themselves to be a perfectionist, extremely computer savvy, and welcomes constructive criticism as a tool for growth. This person will be somebody who has a big vision for team growth and expansion. They will be ready to conquer the world with the team! Must be competitive in nature and love to win.

Candidate will need to be willing to obtain real estate license (Agent will reimburse this cost) and be open to assisting salespeople and handling special projects, as needed.

This individual will receive mentoring and coaching from the best leaders in the real estate industry. They will be exposed to HUGE opportunities and a career that will take them to places they never dreamed.

If you are detail oriented, skilled at implementing systems and enhancing the infrastructure of an organization we want to hear from you! We are looking for upbeat leaders with a “can do” attitude who will bring a sense of fun to the team!

Responsibilities

  • Maintain database management system(s) and train assistants and interns on systems and processes. Support and encourage. Keep morale.
  • Lead management assistance.
  • Assisting and supporting a team of salespeople.
  • Responsible for all reporting of daily, weekly and monthly numbers.
  • Managing day-to-day office operations and managing assistants that work remotely.
  • Maintaining a constant presence on social media.
  • Coordinate marketing events and client activities.
  • Oversee all listing files and listing marketing. (Brochures, flyers, online marketing, etc.)
  • Act as a liaison between clients and agents.
  • Provide concierge level customer service to clients and customers.
  • Prepare spreadsheets of weekly/monthly sales statistics, and expense reports.
  • Research and develop new systems that will benefit the team.
  • Handle accounting and payroll.
  • Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies.

Qualifications

  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Outlook and Internet skills, Google Drive. (familiarity with Google Suite helpful)
  • Have excellent attention to detail and high-level accuracy with documents.
  • Ability to assess, prioritize and act quickly.
  • Learning based and solution oriented.
  • Deadline driven and extremely organized.
  • Continue to maintain the good will and reputation of the entire team.
  • A true professional, who supports the entire team in achieving their goals.
  • Marketing and strong IT skills.

Compensation
$40,000 - $50,000
About Your Realty Leverage

Your Realty Leverage is a recruiting, training, coaching and consulting company that is committed to matching the best talent with the best companies within the real estate industry.

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