Development Finance Coordinator
HHM
Philadelphia, PA US
Posted ago
HHM

HHM is seeking a highly detailed and organized Finance Coordinator to join our stable, dynamic and fast-growing hospitality company. The Capital Planning & Development team oversees major hotel renovations and repositioning projects and the Finance Coordinator will be responsible for overseeing departmental financial tracking and contracts administration. Acting as the point person for project managers and vendors/contractors, the Finance Coordinator will ensure all aspects of contracts execution and departmental financial tracking run smoothly. This includes gathering data from project managers, executing contracts, and managing project financing including receiving and processing invoices and tracking accurate paid to date data. 

Responsibilities

  • Collect, sort, code, file, review, and submit weekly invoicing documents for proper internal approvals. 
  • Review invoices to ensure no duplicates and confirm accuracy of dates and amounts.
  • Track invoices against approved project budgets, maintaining current paid to date financials. 
  • Reconcile weekly accounts payable against available draw funds. 
  • Prepare new vendor forms and submit appropriate documentation when required
  • Obtain all necessary lien waivers associated with project, payment, and lender requirements. 
  • Review and reconcile FF&E forecasts, invoices, and payments. 
  • Reconcile capital general ledgers monthly to ensure accurate accounting entries match draw requests.
  • Work with project managers to obtain capital project updates and compile the report for review and distribution. 
  • Assists in the preparation, review, and administration of contractual proposals relating to construction projects.
  • Responsible for working with project managers to gather all project information for contracts.
  • Prepare contracts for the Project Manager’s review and execution. 
  • Act as conduit between vendors and internal PMs, Risk Management and Legal to help keep the process fluid.
  • Maintain and update existing contract templates. 
  • Performs other duties as requested by Capital Planning and Development management

Qualifications

  • Degree in Accounting, Finance, or Business Administration or equivalent combinations of technical training and/or related experience. 
  • Ideal candidate must possess accounting/finance experience. 
  • Strong knowledge in Excel, Power Point, and Word is essential.
  • Must be detail-oriented and have the ability to work well within a deadline driven environment.
  • Good organizational skills necessary to maintain and follow-up on administrative functions to include generating reports, updating schedules, tracking payments.
  • 1-2 years previous experience in an administrative assistant or contract administrator role required.
  • Ability to multi-task and prioritize assignments while delivering consistent, quality work.
  • Proficient computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
  • Strict adherence to company guidelines, compliance laws, and legal requirements.
  • Good interpersonal skills and communication with all levels of management.

About HHM

HHM Benefits and Perks

  • Medical, Dental and Vision Health Insurance
  • Paid Time Off
  • 401k Company Match
  • Free Basic Life Insurance
  • Travel Discounts
  • Employee Assistance and Wellness Program
  • Educational/Professional Development


What We Believe

  • People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

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