The Office Assistant and Project Coordinator is the hub of communication for our team. This position is essential to the smooth operation of projects and the running of our business office. If you are someone who enjoys working on a computer, organizing an office, and working with many different types of people, this job is for you! This position has both the regular day-to-day routine duties as well as the "as they pop up" tasks. The right person for this position is going to be someone who can keep all the departments on the same page with communications and schedules and spread a positive attitude to the various employees and vendors they will communicate with regularly.

If you are interested in this position, please take this very short 2-question survey (select the Office Assistant Option) before submitting your application: https://portal.cultureindex.com/public/survey/p/AkBC3oFWqp90QY

Roles and Responsibilities

This person will be responsible for regular daily office tasks (such as scanning, mail, electronic filing, data entry, etc.) as well as working with management team members for the coordination of construction projects. This person needs to be detail-oriented, organized, able to multi-task, and work well with continuous disruptions. This position also includes a lot of assistance to the staff that will include items such as sending emails on behalf of, researching, and other items needed as they arise.

Office Assistant

• Streamline office systems including organizing filing systems, ordering office supplies, maintaining office equipment, and coordinating schedules for team member meetings
• Open and distribute mail
• Plan, set up, and assist with company events
• Obtain customer feedback: surveys, reviews, testimonials
• Running errands

Project Coordination

• Using CRM to enter information from sellers, buyers, and vendors
• Working with Sub-Contractors to collect necessary required forms
• Completing and submitting project permits
• Coordinating with utility companies

This person will generally need to be available and able to handle items as they become evident. This person will receive clear guidance on job tasks but will need to be able to perform these tasks independently. Ideally this person:

• Has a communication style with others that is factual, straightforward, direct, and to the point
• Is responsive to disruption and change
• Has a high level of patience
• Will set a motivational tone and establish a high degree of optimism focused on the people in the work environment
• Enjoy working with routine or repetitive activities, as well as, emergent one-off tasks

• High School Diploma
• Familiarity with general Microsoft programs (Word, Excel, etc.)
• Familiarity with MAC and Google Suite (Drive, Docs, Sheets)_ is a plus_
• Compensation will be based on knowledge and experience

We’re a growth-oriented company that invests in our community through creative real estate investments. Whether constructing new residential custom spec homes or remodeling fixer-uppers, we’re committed to bringing value to the neighborhoods where we work and building houses that families are proud to make their homes.