Condo Association Property Manager Assistant
Signature Properties of New England
Montville, CT US
Posted ago
Signature Properties of New England

Assistant Condo Association Manager/Property Manager

JOB DESCRIPTION: The ideal candidate will have or be willing to obtain a CMCA designation within the first 90 Days, and possess a strong operational knowledge with a background overseeing common area amenities and maintenance. Must also have excellent communication skills, and an understanding of community financial operations, and be able to maintain strong business partner relationships. Qualified candidates must be self-motivated and be able to work effectively with a board of directors and will have a positive attitude.

JOB SUMMARY: The Community Association Manager serves as an integral part of the leadership of the community, acting as an advisor and leader to the Board, and by creating a variety of opportunities to promote a sense of community.

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:




  • Prepares annual budget for operating and reserves
  • Provides long-term fiscal planning and analyzes the property’s cash requirements
  • Maintains complete and accurate vendor, insurance, and legal records
  • Prepares maintenance schedules and monitors progress
  • Enforces rules and regulations of the association
  • Maintains open communication with residents and trustees via telephone, site visits, email and evaluates all contracts for the association, and makes recommendations to the board for practical cost savings and efficiency
  • Oversees the management of the facilities provided by outside contractors and vendors
  • Oversees the activities of contractors, vendor personnel, and suppliers
  • Monitors contracts for compliance and control costs and general expenditures
  • Performs quality control inspections to ensure adherence to contract specifications and industry standards
  • Solicits bids for maintenance contracts and construction projects and participates in the selection of contractors
  • Reviews monthly reports and prepares variance reports for trustees
  • A property manager is expected to be able to attend on average 4 nightly Trustee and/or owners’ meetings a month
  • A property manager is expected to be able to take accurate meeting notes and follow up with necessary action items in a reasonable and timely manner
  • Contribute to our culture by providing a positive attitude in a team-oriented environment
  • Other duties as assigned
  • Operate with integrity and a strong moral compass
Qualifications

QUALIFICATIONS AND SKILLS:




  • Education/Experience: Related experience and/or training; or equivalent combination of education and experience, such as Real Estate, Property Management, or previous management, bookkeeping experience preferred
  • Communication Ability: Ability to effectively communicate with board members, the condo association community, and the SPNE team
  • Language Ability: Ability to read, analyze, and interpret governing documents. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, contractors, and the general public
  • Accounting Ability: Ability to calculate figures and amounts such as interest and percentages, etc
  • Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
  • Computer Skills: To perform this job successfully, the candidate should be proficient in Microsoft Word, Microsoft Excel, Zoom, and database software (Appfolio experience Preferred)
  • Hours: Position is 30-35 Hours weekly. Primarily afternoon hours with some evening and weekend requirements


 

Compensation
$0-$20 Based on Experience
About Signature Properties of New England

It is our mission to exceed the goals and expectations of each community based on their customized association plan, to assist in the long-term property preservation and ultimately the property values of each homeowner.


We are a full-service Association Management firm, currently managing associations throughout southeastern Connecticut. We pride ourselves in the customer service that we provide to each and every owner of an Association

 

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