Closing Transaction Coordinator Assistant
The Gellman Team-Coldwell Banker Premier
Saint Louis, MO US
Posted ago
The Gellman Team-Coldwell Banker Premier

The Gellman Team had a record 2019, selling over $190 million and closing more than 560 properties. We have already sold over $201 million YTD 2020. As such, we will need to grow our team.

Currently, we are looking for an assistant to our transaction/closing coordinators. This is a great opportunity to learn from the best and grow within our team!! This position will work directly with the full-time closing coordinators, listing agents and buyer agents, as well as the director of operations. A real estate salesperson license is preferred, but not required. Prior real estate experience a MUST. Focus will be on support for closing coordinators by managing emails, managing Dotloop, gathering receipts and lien waivers for closing, drafting/sending amendments for signatures, managing tasks on closings and new sales contracts, and scheduling closing appointments.

The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must. They have a compelling desire to support the team in achieving success while being committed to grow their own skills and develop into a leader within the team. We are seeking someone who adheres to the highest ethical standards, possesses impeccable attention to detail and exhibits an exceptionally professional manner.

We look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problems. Flexible hours and work mainly from home!


  • Liaison between clients, agents and closings coordinators
  • Work with all preferred vendors, contractors, etc
  • Manage tasks in our CRM system, Salesforce
  • Complete sales contract checklists as documents are collected
  • Upload/organize documents to Dotloop
  • Continue to take day to day office tasks away from agent and closing coordinators by organizing workflow and reducing inefficiencies
  • Prepare closing books and thank you cards


  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Publisher, Power Point, Outlook, Adobe Pro and Internet skills
  • Experience in MLS, Dotloop, and Dropbox
  • Have excellent attention to detail and high-level accuracy with documents
  • Concerned with doing things the right way the first time
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities
  • Open to new ideas and systems
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Continue to maintain the good will and reputation of the entire team
  • Excellent verbal and written communication skills
  • Proficient in time management
  • A true professional, who supports the entire team in achieving their goals
  • Thinks "Outside of the Box"
  • Great Listener, note taker, interpreter and implementer
  • Self Managed and Self Discipline
  • Positive Attitude – Cheerful
  • A valid Real Estate License is required for this job

$15 hourly, based on experience
About The Gellman Team-Coldwell Banker Premier

The Gellman Team was founded on the principle that our clients desire and deserve personal service combined with the latest technology to accomplish their Real Estate goals.

We are committed, full time professionals who are natives of St. Louis, and are dedicated to providing the best customer service. We make time for our clients, listen, and focus on helping our clients achieve their Real Estate goals.

We’re in the process of building one of the fastest growing real estate teams in the United States (currently #1 Coldwell Banker Team in the State of Missouri and #2 Coldwell Banker Team in North America). We hire to fit the culture of our team. We work in a cohesive manner and have an onsite coach that will serve you to help you achieve your goals. 

Acceptable file formats include .doc, .docx, .pdf, .txt.
By applying, you consent to WizeHire's Privacy Policy.