Real Estate Administrative Assistant
Stark Company Realtors, HomeTeam4u
Sun Prairie, WI US
Posted ago
Stark Company Realtors, HomeTeam4u
We’re searching for a diligent real estate administrative assistant. You’ll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines, ensuring each deal goes through the proper legal channels, scheduling appointments and walkthroughs, and providing superb customer service. In addition, you’ll work with other staff members to market our brand and arrange company events in the community. Applicants should be extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management. If this sounds like you, apply today!
  • Keep track of all transaction documents in the client database and complete the necessary paperwork
  • Continue to build skills and knowledge in the real estate industry by attending educational events
  • Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized
  • Notify transaction participants when a deadline is approaching
  • Arrange for open houses and other community events to locally spread brand awareness

  • The primary duties of this position will be maintaining our database, ensuring agents are following up accordingly, and that all leads are following the 'Laws of the Pipeline'. Other responsibilities could include: making outbound calls, texts, and emails to generate opportunities for our buyer and seller specialists, maintaining referral source websites, answering inbound calls, qualifying leads, and directing them to the agents who are scheduled to receive leads
  • This is a fast-paced environment and processes are ever-changing. Bringing new ideas to the table on improving efficiency and streamlining processes is encouraged. If you’re a take-charge, get-it-done kind of person, apply today
  • The position is full-time in our office located in Sun Prairie, WI
  • Advancement opportunities include ISA Team Lead, and Outside Buyer/Seller Agent
  • Maintain and manage the team’s CRM lead database
  • Process leads correctly 
  • Learn, memorize, and deliver call scripts
  • Cultivate client relationships
  • Consistent prospecting, follow-up, and nurturing of buyer and seller leads
  • Be able to respond to various situations and responses from prospects with grace
  • Display a drive to achieve individual and company goals
  • Answer phones for the team, direct calls to correct agents
  • Perform other duties as assigned

  • Weekend and evening availability
  • Previous experience in the real estate industry
  • Has knowledge of Microsoft Office and customer relationship management software
  • Communicates well, both verbally and written

  • You have a high school diploma required
  • You have a real estate license or pursuing required
  • You are detail-oriented and thrive in a fast-paced and ever-changing work environment
  • You possess excellent communication and interpersonal skills
  • You have prior experience interacting with managing a database(s)
  • Exceptional organizational and follow-up skills
  • Ability to work independently with a high level of motivation to succeed
  • Valid U.S. driver’s license with the ability to travel by car
  • Must be local and able to be in the office Monday - Friday, 8 AM - 4 PM

$17 hourly
About Stark Company Realtors, HomeTeam4u

We are a nationally recognized real estate team within Stark Company Realtors. For over 2 decades, we have been helping people buy and sell homes all over South Central Wisconsin. We are an integrated real estate team whose members work together - to help you navigate the ups and downs of the real estate process. We have built a reputation of WE MAKE IT HAPPEN!

It is all about win-win relationships. We are fueled by a unique passion and an innovative approach to provide the absolute highest standard of services. Our team of experienced, full-time real estate agents is ready to walk our customers through the process of buying a home or selling an existing home for the highest possible price. 

We believe in providing WOW SERVICE. We are willing to do whatever it takes to make it happen. It is our privilege to work with each and every one of our clients.

* Top 1% of Zillow Agents, Zillow Advisory Board Member Alumni, Top 1% of HomeLight Agents

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