Billing Clerk
The Nieves Law Firm, APC
Oakland, CA US
Posted ago
The Nieves Law Firm, APC

At The Nieves Law Firm, we believe in creating trusting relationships with clients. We are a supportive, empowering, and strategy firm that takes the “criminal” out of criminal defense. Our mission is to restore the reputations of those accused of crimes and help them plan for the future.

We are seeking a part-time Billing Clerk to manage the firm’s processes and systems related to time-keeping, billing, retainer replenishment, accepting payments, and collections of accounts receivables. The Billing Clerk makes sure time entries demonstrate value, so clients pay their bills timely. The Billing Clerk also ensures bills are generated and mailed timely and works directly with clients to ensure bills and installment payments are on time and retainers are replenished, so the firm always has sufficient cash to meet cash requirements and the legal team works only for paying clients.

Responsibilities

  • Tracking Billable Time Entries
  • Reviewing daily time entries and working with the team to ensure accuracy
  • Contacting clients about payments
  • Answering billing-related questions for clients
  • Logging data in the case management system
  • Processing payments
  • Compiling billing and accounting metrics
  • Completing bi-monthly pre-billing
  • Securing and processing trust replenishments 
  • Entering A/R data and providing reports to the Owner
  • Paying invoices from vendors
  • Working with Bookkeeper to reconcile invoices, expenses, and trust accounting
  • Resolving charge-back disputes with Merchant Services

Qualifications

If these statements appeal to you, then you may be the Billing Clerk we are looking for:

1.     You are Detail-Focused

  • Your data entry is accurate and you rarely make mistakes especially when it comes to numbers.
  • You catch errors, are good at solving puzzles, and are diligent about your work 
  • You retain information well, you keep organized records, and you ensure your activities are documented contemporaneously

2.     You Are Energetic

  • You don’t lose momentum during your workday
  • You are willing to work consistently to make sure your tasks don’t fall behind
  • You bring positive energy to the team and do not engage in toxic behaviors

3.     You have Integrity

  • You make honest choices and tell the truth
  • Uses good judgment when left unsupervised – you will do the right thing even when no one is looking
  • You can be trusted with confidential information and show loyalty to the clients and the firm

4.     Tenacious

  • You do not stop when there’s a roadblock 
  • You look for answers and use your resources
  • You move quickly, efficiently, and effectively to get the job done
  • You get the job done

5.     Competitive

  • Wants to win for themselves, the firm, and the client
  • Prepared to outshine the other side
  • Cares about results, getting the work done with excellence, and establishing credibility and a good reputation

Compensation
$19 -$20 hourly
About The Nieves Law Firm, APC

At The Nieves Law Firm, we take the criminal out of criminal defense - our mission is to restore the reputation of individuals who have been accused of crimes and help them plan for a better future. Our firm has been named one of the fastest-growing law firms in the nation by the Law Firm 500 for the past three years in a row. Our managing attorney has been named a Northern California Rising Star Super Lawyer every year since 2016 and The Nieves Law Firm has also been recognized for the past three years as one of the fastest-growing companies owned or managed by Florida State University Alumni. We attribute our success to our belief in our core values of Truth, Restoration, Action, Compassion, and Knowledge and we are looking for team members who will uphold the same values and provide excellent service to our clients.

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