Bilingual Executive Secretary
Apex, NC US
Posted ago

Are you an excellent planner and organizer? Do you have superb communication skills in BOTH English AND Spanish? We are hiring an executive assistant to provide administrative support to our law firm team and help us achieve our organizational goals. Your role is key to ensuring clients calls are answered, contracts are sent, plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are fully bilingual, proactive, and organized, love diving into projects, and working with others, and are interested in playing a big role in the vision of our law firm. If this sounds like you, apply below!

  • Report incoming information like phone calls, messages, memos, and emails to an executive
  • Oversee scheduling, including arranging accommodations and travel, managing itineraries, and setting up team meetings
  • Work with an executive to prepare for meetings and record minutes
  • Other assistant duties as assigned from executives such as pick up orders, and other personal assistant tasks
  • Perform basic bookkeeping duties
  • Manage office duties such as organizing filing systems and ordering office equipment and supplies

  • Manage the Managing attorney's calendar, as well as the calendars of other team members.
  • Serve as the main contact for our law firm
  • Assure that potential and current clients communications are promptly and effectively answered.
  • Assist in document systems and procedures implementation.
  • Other personal assistant duties for our managing attorney.

  • Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
  • Must have graduated high school or received an equivalent certificate of completion
  • At least 2+ years of experience as an executive assistant, or experience performing supportive duties
  • Experience handling confidential information and adhering to strict deadlines

  • Comfortable and proficient with technology, including all google suite products.
  • The ideal candidate would be a notary public.

$50,000 - $56,500 yearly

At Cesanelli Law, we take pride in empowering clients to overcome divorce and custody issues with dignity. Specifically, we provide legal support to our clients to resolve difficult family situations ethically and efficiently, facilitating their transition into a fuller life. Transparency and open communication are the hallmarks of our practice.

We believe that our mission is only possible if we work as a team in a way that gives each member the opportunity to grow as a person as well as a member of our law firm. Each one of our team members has a rich personal history with an international background that makes us uniquely situated as a law firm to welcome clients of all walks of life.

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