Assistant Transaction Coordinator / Administrative
HomeSmart ICARE Realty
Sacramento, CA
Posted ago
HomeSmart ICARE Realty

HomeSmart ICARE Realty is now hiring for an Assistant Transaction Coordinator position.


Job Duties include (but are not limited to) assisting Transaction Coordinator with:

  • Obtain all necessary signatures on listing agreement, disclosures and other necessary documentation.
  • Submit all necessary documentation to office broker for file compliance.
  • Input all necessary information into client database and transaction management systems.
  • Oversee all aspects of buyer and seller transactions from executed purchase agreement to closing.
  • Coordinate title/escrow, mortgage loan and appraisal processes.
  • Coordinate inspections, assist in negotiations regarding repairs, and coordinate completion of repairs.
  • Regularly update and maintain communication with clients, agents, title officer, lender etc.
  • Submit all necessary documentation to office broker for file compliance.
  • Coordinate moving/possession schedules.
  • Schedule and coordinate closing process.
  • Input all client information into client database system.
  • Verify that all required signatures and initials are on the contract and addenda.
  • Verify that all required addenda are included with the contract.
  • Fill out commission disbursement forms.
  • Open file with the escrow or title company.
  • Open and update the title search.
  • Send copies of the contract to the other agent, buyer, seller, and lender (as directed by agent).
  • Create a Web-based transaction management file to monitor the transaction.
  • Upload documents.
  • Send deadline reminders as needed throughout the transaction.
  • Follow up with the escrow company, lender, and other agents as needed. Keep agent informed of those communications.
  • Send a weekly e-mail summarizing the status of the transaction and advising the agent of upcoming deadlines.
  • Ensure that all paperwork is provided to all parties.
  • Request an estimated HUD-1 statement for agent to review.
  • Greet visitors and agents coming into the office
  • Answer phones.
  • Timeline management.


Job Requirements:

  • Professional attire and appearance.
  • Professional speaking voice and excellent grammar.
  • High School Diploma or higher education preferred.
  • 2 years administrative experience required.
  • Prior Real Estate industry experience preferred.
  • Technologically proficient in all areas including but not limited to: familiarity with various operating systems on PCs and Macs and ability to navigate computer software and hardware.
  • Ability to learn new software programs on an as needed basis, skillful in using the following programs including, but not limited to: Microsoft office programs such as Outlook, Word, Excel, PowerPoint, and Publisher, and Adobe programs such as Adobe Acrobat.
  • Creative problem solving skills.
  • Ability to communicate with different audiences to convey message successfully and to change gear quickly to support different customers.
  • Ability to multi-task, prioritize and be flexible with changing business needs in a team environment as well as manage deadlines and time constraints.
  • Outstanding organizational and file management skills; emphasis on attention to detail.
  • Customer-focused, delivery-oriented, ability to work in a team environment.

About HomeSmart ICARE Realty
HomeSmart ICARE Realty is a full service brokerage with over 200 agents and offices in Sacramento, Roseville and Grass Valley.

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