Administrative Transaction Coordinator
John L. Scott
Renton, WA
Posted ago
John L. Scott

We are an experienced Real Estate team seeking to hire a transaction coordinator with real estate and customer service experience.



  • Maintain a file for each transaction to include all relevant paperwork as needed
  • Ensure each file has all applicable forms, signatures, and requirements for a complete file
  • Track and process transactions towards closing within strict deadlines
  • Work with all parties involved (Clients, Lender, Escrow, Title, Inspectors, etc.)
  • Create, track, and follow up with new offers
  • Informational Research and problem-solving various situations relating to each transaction

Listing Coordination:

  • Input listing to multiple listing service, sign ordering, etc.
  • Upload/attach documents, photos & virtual tours, and make changes as needed
  • Assemble electronic and print listing and sales packets
  • Database Management
  • Manage contact and transactions databases in multiple systems (both web-based and physical)
  • Update and track on-going client information
  • Manage numerous active transaction files based on client and addresses

Clerical Work:

  • Answer phones and respond to emails from clients and vendors in a professional manner
  • Triage incoming questions and calls
  • Schedule meetings, events, and client related tasks
  • Distribute incoming mail, faxes, packages etc.
  • Post outgoing mail, bulk mailing and coordinate courier pick-ups and deliveries
  • File, scan and copy documentations
  • Order office supplies and perform general office administration
  • Assist with other administrative duties as directed by overseeing Broker

Customer Service:

  • Greet guests in a prompt, professional and friendly manner
  • Provide informational and customer support to principals and clients
  • Respond promptly to client & third party questions, issues, and concerns


  • High school diploma or equivalent required
  • Minimum 3 years in a professional office environment; real estate office experience preferred
  • Comfortable using various technological hardware, software and systems on a daily basis
  • Comfortable working in a fast-pace, deadline driven environment
  • Active Real Estate license a plus; if not currently licensed, we desire you to have the ability and motivation to become licensed (min 3 weeks course requirement for obtaining license)
  • Experience in residential real estate, accounting, escrow, title or lending is preferred
  • Have consistent and reliable means of transportation
  • Organized and detail oriented
  • Responsive and attentive to detail with numbers and paperwork 
  • Strong organization and time management skills
  • Exceptional ability to prioritize and manage competing demands and tasks
  • Adaptable to interruptions and irregular client situations
  • Able to meet strict deadlines in a fast-paced environment

$18+ per hour + bonus

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