Administrative Support Specialist for a Real Estate Broker
Voila Real Estate
Saint Paul, MN US
Posted ago
Voila Real Estate

We’re looking for a driven and dedicated real estate administrative assistant, better known as the Director of Support, to join our growing team.

We are breaking the mold of the real estate industry and we need your help! Your mission, should you accept, will be challenging and rewarding! Lots of problem-solving needed and a variety of tasks will need to be accomplished on a daily but if you are experienced we want to give you full autonomy to get the job done in the way you want!

You'll need to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, and coordinate schedules for final walkthroughs and other appointments. You will also be what we call an email fanatic. This means you will ensure that the tasks associated with the team emails are covered. Lots of those hitting us these days! You’ll also work with the team to help out, manage, and facilitate local events to foster connections with people in the community.

Our ideal candidate has the want to be a part of an organization that is not all about the money! We strive to give back to clients in every way possible! You must have superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Send us your resume today to become part of the team!

  • Respond to customer needs with urgency and attentiveness
  • Continue to build skills and knowledge in the real estate industry by attending educational events
  • Keep track of all transaction documents in the client database and complete the necessary paperwork
  • Ensure each transaction complies with legalities and any tax withholdings are complete
  • Assist the real estate team in facilitating local events to foster connection to people in the neighborhood
  • Monitor deadlines and provide notices to appropriate parties when necessary
  • Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized
  • Schedule necessary appointments with all parties, including open houses and the final walkthrough
  • A valid Real Estate License is required for this job
  • Flexible working schedule to accommodate clients on nights and weekends
  • Excellent written and verbal communication skills
  • Has knowledge of Microsoft Office and customer relationship management software
  • Background in real estate is required for this position
About Voila Real Estate

We are opening doors in the real estate landscape, challenging the old, and standardizing the new. We are here to have a lot of FUN and help people navigate their real estate transactions! We are guides! The founders are extremely experienced and motivated and love laughing and GIVING BACK!

High energy, flexibility, and passion are crucial aspects of our mantra! We question everything and love what we do! Innovate the industry with us! Our core focus is EXCITED GIVING and our core values are: Humble, Passionate, Authentic, Intentionally Present, FUNJOY, Better not Bigger, and Resiliency.

If this sounds like an organization that would be interesting then please reach out! Let's do this!

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