Administrative Specialist
The Estate Plan
Coral Gables, FL US
Posted ago
The Estate Plan

Are you a talented multitasker who loves interacting with people? We’re looking for a positive and professional receptionist to be the face of our local business. You’ll welcome visitors, clients, and fellow employees, answer phone calls and emails, sort and deliver mail, schedule meetings, make travel arrangements, and assist us with other operations as needed. The ideal candidate is a great communicator with a strong work ethic who is interested in a meaningful role on a supportive team. If this sounds like you, apply today!

INSTRUCTIONS
Prepare a very short cover letter as follows:

The subject line of the cover letter should be your last name in ALL CAPS, followed by the position you are applying for in lowercase, followed by one word that you would use to describe yourself in all caps. (For example: SMITH administrative specialist BRILLIANT)

Paragraph 1: Tell us something you'd do to make a client feel special when interacting with them.

Paragraph 2: Tell us why you applied to this particular position.

Closing Sentence - Please write, “I have read the instructions contained in the job posting and have followed the instructions.”

Responsibilities
  • Complete other administrative duties as needed such as data entry, paperwork, photocopying, etc.
  • Manage incoming and outgoing mail and handle deliveries
  • Answer phone calls and emails and communicate relevant information to the appropriate parties
  • Make appointments for employees and ensure the calendar is current and correct

  • Manage the law firm email inbox
  • Other administrative duties as needed

Qualifications
  • High school graduate, G.E.D. recipient, or equivalent
  • 1 year of experience as a receptionist, administrative assistant, guest service specialist, or similar position preferred
  • Proficient computer skills and knowledge of Microsoft Office
  • Possesses strong customer service skills, interpersonal skills, organizational skills, and time management skills
  • Well-versed in taking telephone calls and handling stressful situations
Compensation
$50,000
About The Estate Plan

This is the break you've been waiting for! If you're here, you're ready for a change. We offer serious opportunities to grow rapidly. We need incredible multitasking people to join us in supporting our team and helping our clients. From awesome Macbooks to ultrawide monitors, we'll set you up the right way. You'll be trained and given opportunities to attend workshops and coaching sessions. We laugh a lot, play games during team time, communicate in our chat rooms using emojis and GIFs, and make sure you're having a great day.

Our mission is to become the biggest and best estate law firm in Florida in the next two years. We deliver meaningful experiences for our staff and clients, embrace technology and eliminate paper. Also, we have puppies in the office.

Benefits for qualified employees include: PTO, Medical & GAP insurance, Dental, Vision, 401(k) (matching), Life Insurance, Paid maternity/paternity leave, Professional Development

APPLY NOW
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