Administrative Specialist
HomeSmart Realty West
Carlsbad, CA US
Posted ago
HomeSmart Realty West
We're looking for a professional, friendly administrative assistant. Your primary job will be to serve as the first point of contact with all clients, providing excellent customer service. Additional administrative duties include increasing productivity by creating and following office protocols, scheduling important appointments and/or travel arrangements, purchasing office supplies as needed, and assisting in marketing our brand online and at events. Job seekers should have superb organizational skills and love talking to people. Ready to join the team? Send in your application today!
Responsibilities
  • Order office equipment and supplies as needed
  • Grow in the position through continued learning and revitalization of skillsets in related duties
  • Facilitate communication between our customers and team to ensure customer satisfaction
  • Create and implement data entry protocols to streamline processes and increase productivity
  • Plan community events to market the company and increase brand awareness

  • Maintain office supplies and equipment
  • Make service calls as needed
  • Sort and distribute incoming mail
  • Answer and field incoming calls, questions, and emails
  • Assist our clients with technology questions and issues
  • Effectively maintain a positive rapport with our staff, agents, and outside vendors
  • Maintain effective time management and organizational skills
  • Other tasks and projects as assigned by the manager

Qualifications
  • Customer service, bookkeeping, or administrative experience is preferred
  • Display excellent written, problem-solving, and verbal communication skills
  • Proven track record of completing projects on time in an orderly manner
  • High school diploma or GED required, some college experience preferred
  • Navigates computer programs with ease to provide a quick front-desk experience for customers

  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Must be organized, proficient and on-time
  • Work efficiently and in a timely manner on a variety of tasks with minimal supervision
  • Communicate clearly both written and verbally
  • Knowledge of computer systems including Microsoft Office Suite, CRM, email, etc.


Compensation
$14 - $16 hourly
About HomeSmart Realty West

As an employee of HomeSmart Realty West, you’ll enjoy the opportunity to flourish in an extraordinarily dynamic and forward-looking environment. With sister companies built upon the same principles of challenging the norms that have been accepted for decades as the rigid limitations of the industry, you will have access to exceptional growth potential to fully realize your talents and discover the unique spark you can bring to this venture. 

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