Administrative Coordinator
Law Office of Susan Pittard Weidman, P.A.
Millville, DE US
Posted ago
Law Office of Susan Pittard Weidman, P.A.

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Are you someone that consistently goes above-and-beyond to do a great job and to deliver great customer service? Ready to enter the exciting world of real estate law? If so, keep reading! We should probably talk!

Administrative Coordinator needed for a top-ranking Real Estate Law Office. With the help of this individual, the Owner is hoping to focus more on meeting with clients and less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this Team.

The ideal candidate will possess a background in law; however, this is not a requirement. Candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.


  • $45,000 - $55,000 salary based on experience
  • Paid Time Off (PTO)
  • Comprehensive benefit package
  • Bonus potential
  • Rapid growth potential


This person's primary responsibilities include, but are not limited to:

  • Assisting and supporting the owner in all business needing assistance.
  • Screening and directing phone calls, emails, and various correspondences.
  • Handling requests and queries appropriately.
  • Scheduling meetings and appointments.
  • Coordination of residential settlements, including data entry into the software system, correspondences with clients, lenders and real estate agents, entering information for the generation of closing e-documents, etc.
  • Assisting clients and helping them to have an extraordinary experience.
  • Maintaining and building a database management system(s).
  • Helping clients through the closing process.
  • Tracking and requesting required paperwork throughout the process.
  • (Eventually) Hiring, training, and holding team members accountable.
  • This person will LOVE checklists and "to do" lists and will love paperwork.


  • At least 3+ years of experience as an executive assistant, or experience performing supportive duties
  • Accustomed to working on strict deadlines and handling confidential information
  • Experience using Microsoft Office
  • Excellent communication skills, time management skills, interpersonal skills, and organizational skills
  • Outstanding organizational and time management skills; strong attention to detail.
  • Tech-savvy; up-to-date with latest office gadgets and applications; proficient in Microsoft Office.
  • Ability to multitask, prioritize daily workload, and able to meet critical deadlines
  • Positive, team-oriented attitude
  • Excellent verbal and written communications skills.
  • Strong problem-solving abilities.
  • Discretion and confidentiality.
  • College degree preferred.
  • Experience as a real estate coordinator is a plus.
  • Must be able to deal with strong personalities.
  • This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free the business owner up in order to assist their clients.
  • Must pass state and federal background checks.

$45,000 - $55,000
About Law Office of Susan Pittard Weidman, P.A.

Since its founding in 2004, we have developed a respected boutique law firm specializing in real estate settlements, estate planning and estate administration.

Our firm offers you highly trained and specialized legal counseling in a relaxed atmosphere where you can feel at ease. Our unique hands-on approach enables us to truly understand your needs and unveil the process and the options which ensure that you are satisfied with your legal service and outcome.

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