Administrative Assistant / Transaction Coordinator / Real Estate job - Hallandale Beach, FL

Raydiant Realty - Hallandale Beach, FL

Posted ago

Seeking a dedicated, experienced administrative professional to fill a flex-time position supporting our real estate firm, starting at approximately 20 hours weekly, with growth potential.  Evening and weekend hours are required as needed. Real estate experience highly preferred and licensed agents are welcome.

This position offers varied responsibilities daily. Candidates for this position are friendly, energetic, self-motivated, and extremely detail-oriented, with excellent organizational and interpersonal skills. Must have proficient command of technology and be computer savvy. Must have excellent communication skills, the ability to multi-task, and exceptional phone manner. Microsoft Office (Word, Excel, Outlook) required. Proficiency at quick typing required.

This critical position requires someone who can be interrupted frequently, maintain an exceptional attitude, joyfully serve others and shares our belief that people come first. We would love to have you join our Raydiant Team!

Please include a PDF resume.

Responsibilities

  • Build, implement and manage all systems for clients, lead generation, database management and back office support
  • Participate in company-provided training sessions
  • Compile and distribute weekly/monthly reports to clients (buyers and sellers)
  • Manage contract to close process
  • Create and maintain an operations manual that documents all systems and standards
  • Keep agent informed about challenges and issues that need to be handled
  • Provide concierge level customer service to clients and customers
  • Work with all preferred vendors, including professional photographers, contractors, etc.
  • Enter critical dates for property sales on shared Google Calendar
  • Shall send out weekly reminders of upcoming critical dates via email
  • Work with the title company as a secondary liaison on any necessary information/documentation to help get the property to a successful closing
  • Coordinate seller listing sign installation and removal at the appropriate times
  • Schedule photographers for all seller listings
  • Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies

Qualifications

  • Have excellent attention to detail and high-level accuracy with documents
  • Concerned with doing things the right way the first time
  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point, Outlook and Internet skills
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities
  • Ability to assess, prioritize and act quickly
  • Learning based and solution oriented
  • Deadline driven and extremely organized
  • Open to new ideas and systems
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Continue to maintain the good will and reputation of the entire team
  • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
  • Excellent verbal and written communication skills
  • Proficient in time management
  • A true professional, who supports the entire team in achieving their goals

Compensation

$11 per hour

About Raydiant Realty

RAYDIANT REALTY is a boutique full-service residential real estate firm. We set ourselves apart from traditional real estate firms with our innovative technology-driven approach. Raydiant Realty utilizes robust marketing tools that offer a sophisticated and fresh approach to buying and selling homes. We embrace and implement new technological advances in the industry, which enables our team to be more efficient, more focused and especially responsive to our clients’ desires and needs.

INTEGRITY

We are professional, honest, trustworthy and respectful. Our willingness to go above and beyond is an asset appreciated by our customers. We attentively listen to our customers and will work tirelessly on their behalf. 

LOCAL EXPERTISE

As local professionals, we know the neighborhoods, schools, market conditions, zoning regulations and local economy. We do the legwork, keeping you up-to-date with new listings and conditions as they impact our local market. We will make the process as pleasurable and stress-free an experience for you!

SUCCESS

We measure our success through the complete satisfaction of our customers. Raydiant Realty provides sound and trustworthy advice to help our clients achieve their real estate and property management goals. Our mission is to build long-term relationships with all of our customers through providing the best service possible, helping them to excel and earning a business of their referral.


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