Administrative Assistant / Operations Manager / Real Estate
Carr Group Atlanta
Atlanta, GA
Posted ago
Carr Group Atlanta

Who are we looking for?

Our mission is to create a first class buying and selling experience for all of our clients and we are seeking an experienced Administrative Assistant who is passionate about helping us reach our objectives and supporting the team.

The Administrative Assistant is an individual who is willing and able to earn the right to be an Assistant Executive. This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Admin Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.

The ideal candidate will have experience in administration in real estate, leasing, title or mortgage. The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must.

There is an opportunity for advancement for someone who desires to contribute to the growth and refinement of the organization they work with. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency. 


Responsibilities

  • Build, implement and manage all systems for clients, lead generation, database management and back office support 
  • Coordinate marketing events and client activities
  • Oversee all listing files and listing marketing (Brochures, flyers, online marketing, etc.)
  • Manage website, blog sites and social media
  • Act as a liaison between clients and agents
  • Participate in company-provided training sessions
  • Compile and distribute weekly/monthly reports to clients (buyers and sellers)
  • Manage contract to close process
  • Create and maintain an operations manual that documents all systems and standards
  • Create, maintain and utilize a complete lead follow-up system
  • Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies

Qualifications

  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Outlook and Internet skills 
  • Have excellent attention to detail and high-level accuracy with documents
  • Concerned with doing things the right way the first time
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities
  • Ability to assess, prioritize and act quickly
  • Learning based and solution oriented
  • Deadline driven and extremely organized
  • Open to new ideas and systems
  • Able to stay calm and patient when faced with emotional situations
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
  • Proficient in time management
  • A true professional, who supports the entire team in achieving their goals

Compensation
$40,000 Based on Experience Plus Bonus
About Carr Group Atlanta

Founded in 2004 in Denver, CO and later expansion to Atlanta, GA, The Carr Group services the real estate needs of distinguished clients throughout metro Atlanta, including Alpharetta, Buckhead, Brookhaven, Chastain, Dunwoody, Roswell, Sandy Springs and most Perimeter locations. Consistently ranked in the Top 5% of Brokers nationally, the Carr Group has been recognized and awarded many of the industries top awards. We have a commitment to building amazing lives for our team members with constant and continuous coaching, development and challenges. We strive to remove growth ceilings and thus create careers versus jobs. 

Our Mission: 

We will be positive stewards of our faith, family, and communities, setting the bar of excellence, pouring selflessly into every person and family we are blessed to touch. 



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