Administrative Assistant / Real Estate
Your Realty Leverage
Tempe, AZ
Posted ago
Your Realty Leverage

OVERVIEW

The primary role of the Assistant to the President and CEO is to manage various systems/projects and provide extensive back office support for a high volume real estate team. The ideal candidate for this position will be able to move seamlessly through all required functions – from entry level/repetitive tasks to the complete planning and execution of an entire marketing plan/campaign.

Responsibilities

  • Perform a broad variety of administrative tasks for the President and CEO including managing calendar of appointments, arranging travel itineraries, personal assistant functions, preparing documents/legal contracts, etc.
  • Create and maintain an operations manual that documents all systems, processes, and standards for our team.
  • Research and evaluate systems used to ensure we are operating at the highest level of efficiency.

Client/Vendor Relations –

  • Deliver legendary customer service to our clients, vendors and business associates.
  • Set a standard for timely customer service and hold the team accountable for delivering.

Database Management –

  • Build and maintain the team’s database of clients, vendors and business associates.
  • Develop and implement a marketing plan to “touch” our database regularly.

Marketing –

  • Plan, coordinate and execute all client and team events including negotiating contracts and securing sponsorships.
  • Plan and execute social media and web campaigns to increase online brand and presence.

IDEAL CANDIDATE: Do all the following describe you?

Builder – Ability and desire to design, build and implement perfect systems (software, checklists, templates, operations manual with systems and standards, etc.) to automate our business, increase productivity and streamline processes. We will cast the vision, you will build it.

Accuracy – Desire to produce high quality, accurate results while ensuring consistency in everything we do so each client, vendor, and business associate gets the same fabulous experience every time.

Urgency – Desire to get things done right now and exhibit leadership skills; understanding the importance of high-level decision making and working with a sense of urgency, while maintaining attention to detail.

Implementer – Ability to take a concept from idea through execution, documenting the process along the way to include in our operations manual.

Brain Power – Having a spectacular memory and knowing everything about our business (production, transactions, systems, etc) in your head at all times.

Qualifications

  • Quick thinker and mover
  • Strong written and verbal communication skills
  • Great ability to focus while managing and large workload with multiple deadlines
  • Ability to thrive in a dynamic, fast-changing, growth environment
  • Minimum of 2 years Administrative/Operations experience, HIGHLY preferred to be in Real Estate or a related field (mortgage, title, etc)
  • AZ Real Estate license preferred, or willing and able to obtain

Compensation
$40,000 - $50,000
About Your Realty Leverage

Your Realty Leverage is a recruiting, training, coaching and consulting company that is committed to matching the best talent with the best companies within the real estate industry.

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