Administrative Assistant / Real Estate
Nashville Realty
Nashville, TN
Posted ago
Nashville Realty

Our mission is to create a first class buying and selling experience for all of our clients and we are seeking an Executive / Team Assistant who is passionate about helping us reach our objectives and supporting the team. 

We are a top ranking Real Estate team in the Nashville, TN area. With the help of this individual, the Agents can focus on selling real estate rather than running the operations side of the business. We are looking for an exceptional candidate who is willing to go above and beyond, is excited about the opportunity for growth and expansion and thrives in a fast-paced work environment.

The ideal candidate does not have to have a real estate background, however they have to be extremely organized. Candidate should have a proven track record of creating and implementing systems and procedures in an office atmosphere and will pay special attention to detail. This person will have a strong sense of urgency and must enjoy "to-do lists". They will be an “outside the box” thinker and problem solver, will work well in both a team setting and independently. The right candidate will be proficient in Excel and love the numbers and analytics of a job. She or He will work closely with our team owner, CPAs and team member to ensure the team is running at the highest level possible. 

The ideal candidate will have experience in administration in real estate, leasing, title or mortgage. The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must.

We are seeking someone who adheres to the highest ethical standards, possesses impeccable attention to detail and exhibits an exceptional professional manner. If you have the gift of hospitality, thoroughly enjoy interacting with others and have an amiable, outgoing and pleasant demeanor, we look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problems.

There is opportunity for advancement for someone who desires to contribute to the growth and refinement of the organization they work with. The team is truly a team in every sense. We work hard and enjoy cultivating success together. The sense of community within the organization is key for continued success. This is an excellent opportunity to contribute to the growth of an organization while advancing along with it.

This job is located in the Gulch in downtown Nashville.

  • Build, implement and manage all systems for clients, database management and back office support
  • Coordinate marketing events and client activities
  • Coordinate with website, blog sites and social media
  • Act as a liaison between clients and agents
  • Participate in company-provided training sessions
  • Create and maintain an operations manual that documents all systems and standards
  • Create, maintain and utilize a complete lead follow-up system
  • Provide concierge level customer service to clients and customers
  • Work with all preferred vendors, including professional photographers, contractors, etc.
  • Enter critical dates for property sales on shared Google Calendar
  • Shall send out weekly reminders of upcoming critical dates via email
  • Assist team members as needed
  • Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies
  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point, Outlook and Internet skills
  • A knowledge of Quickbooks is a huge plus
  • Have excellent attention to detail and high-level accuracy with documents
  • Concerned with doing things the right way the first time
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities
  • Ability to assess, prioritize and act quickly
  • Learning based and solution oriented
  • Deadline driven and extremely organized
  • Open to new ideas and systems
  • Able to stay calm and patient when faced with emotional situations
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Continue to maintain the good will and reputation of the entire team
  • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
  • Excellent verbal and written communication skills
  • Proficient in time management
  • A true professional, who supports the entire team in achieving their goals
$15 per hour
About Nashville Realty

Over the years, this nationally ranked real estate team has grown into a force that sets us apart in this competitive market. Our team is creative, works tirelessly and is motivated to deliver the very best service to our clients. The team has both top state, association and national rankings that makes this team one of the best in the industry. These achievements would not have been possible without an extremely talented supporting cast. The team prides itself on providing the highest level of service to our clients and fellow agents. 

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