Administrative Assistant Real Estate
Berkshire Hathaway HomeServices Verani Realty
Amherst, NH US
Posted ago
Berkshire Hathaway HomeServices Verani Realty

BHHS Verani Realty is searching for an Office Administrator/Receptionist to work in our real estate office in Amherst, NH. The successful candidate will possess strong administrative and computer skills, be attentive to details, perform with quick and accurate follow-through, be able to interact with people of varied personalities in person, on the phone, and electronically, be self-motivated, be personable, reliable, and welcoming to clients. The individual will be the first contact that people will meet when entering our office and the individual will be required to meet the standards of a professional environment while supporting the organization by performing general and diversified office duties. The Administrator will report directly to the Office Sales Manager and will work closely with real estate agents and be a Technology Liaison.

Being a licensed real estate agent or possessing real estate experience is a plus, but not required.

Responsibilities

PRINCIPLE ACTIVITIES IN ATTAINING ACCOUNTABILITY OBJECTIVES:

  • Complete projects given daily and weekly from the Manager including but not limited to printing, filing, copying, scanning, faxing, creating e-mails or direct mail recruiting campaigns 
  • Attend corporate Administrator/Staff Meetings 
  • At manager’s request, will meet and greet with prospective Real Estate Sales agent recruits to get a one on one feel as to their fit in the office 
  • Understand and know how to use and assist agents with any company equipment, computers and printers 
  • Communicate with the Help desk/IT department on a regular basis to take care of any computer or phone issues in our office i.e.: printer connections, re-booting of systems, PC's, voicemail, etc. 
  • Communicate with and maintain telephone relationships with contacts at multiple listing services and local real estate boards concerning any discrepancies or questions about the MLS database and our listings 
  • Communicate via phone and email with e-Showings for any updates, questions, etc. about any of our agents and the showing instructions for our listings
  • Prepare and maintain our office policy handbook 
  • Update and maintain the Real Estate license book for all our agents at the front desk 
  • Submit any email reminders to agents regarding turning in Buyer Agency Agreements as well as friendly reminders of any upcoming meetings, as directed and reviewed by the manager 
  • Input all new listings into MLS; LoneWolf; e-Showings; Realtor.com, Zillow, Trulia accounts, and whatever databases are required 
  • When deals are pended, and closed, update the databases including: MLS; LoneWolf; etc. 
  • Deposit all checks into the Bank of America Remote deposit system. This includes all escrows and any other fees or payments that come into this office 
  • Maintain the master floor time agenda at the front desk 
  • Input all Buyer Agency Forms into the Backpage 
  • Maintain all office files which include new listings, under agreements, withdrawals, expireds, and closings as well as box up all year-end files to be sent to Londonderry
  • Keep all conference rooms and all general areas tidy and free of trash and maintain reservation schedule 
  • Keep all copiers, printers, and fax machines full of paper and stock extra supplies
  • Order any supplies needed by our cleaning company so they can understand any extra cleaning needs
  • Process agent listings photos
  • Assist the manager in the completion of the schedule for up time for the office
  • Offer customers, guests, and/or visiting co-brokers coffee, tea, or water and show them where to wait if needed
  • Greet any visiting Loan Officers from other companies but do not allow them to go beyond the conference rooms. Any information they leave behind will be filed accordingly
  • Post all outgoing mail and deliver all incoming mail
  • Upload money for postage to our mailing machine authorized by Ruth, via the Internet
  • Update listings book, as well as office phone list with extensions for handout
  • Maintain and update the list of where all lockboxes are located
  • Maintain and update the list of purchase order numbers for any signs ordered to be put up or taken down by our sign vendor 
  • Order coffee and office supplies from WB Mason and print supplies Reliable Inks as well the installation of any supplies into the printers, copiers, etc 
  • Review our own listings in the MLS to check for discrepancies or mistakes
  • Update and enhance listings on the Verani Backpage and input any office news or events on the Backpage, as directed by the manager 
  • Update and enhance listings in the various websites 
  • Scan incoming agent faxes to their e-mail
  • Help the associates, if needed, with ordering postcards 
  • Assist with company parties, contests, and functions 
  • Forward weekly updates to the manager as directed 
  • Additional responsibilities to include other special assignments as assigned by the Sales Manager 

Qualifications

  • Represent BHHS Verani Realty in a professional manner and with attire appropriate for the position 
  • Valid Driver’s license 
  • Must be willing to pursue continuing education in field related studies 
  • Must have computer skills and be proficient in Microsoft office products including Word, Excel, and PowerPoint 
  • Must have strong written and verbal skills 
  • Must be organized and can manage processes 
  • Must be willing to occasionally staffing other Verani Realty offices

Compensation
$18 - $20 hourly
About Berkshire Hathaway HomeServices Verani Realty

About Berkshire Hathaway HomeServices Verani Realty

Berkshire Hathaway HomeServices Verani Realty has been serving the real estate needs of communities in New Hampshire, Massachusetts, Maine, and Vermont since 1967. We have grown to over twenty locations across southern and central New Hampshire, northern Massachusetts, and southern Maine, with over 600 licensed real estate agents. Our emphasis on customer service, commitment to training and coaching, affiliation with the BHHS national real estate network, and utilization of the latest technology allow us to provide unprecedented support for our agents and a memorable experience for both sellers and buyers.

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