Administrative Assistant & Listing Coordinator
Hendrix Residential Group
Austin, TX US
Posted ago
Hendrix Residential Group

Top performing Real Estate team in Austin, TX is seeking an Administrative Assistant and Listing Coordinator with meticulous attention to detail. Primary responsibilities include executing administrative tasks, managing end-to-end listing operations, and assisting with marketing activities.



  • Act as the first responder for incoming calls, texts, and emails and direct as needed
  • File and label emails and electronic files appropriately 
  • Manage calendar, set appointments, and provide additional support to agents
  • Complete action plans, tasks, and updates for clients in the CRM database
  • Create property tour schedules and gather materials needed for agents
  • Coordinate the purchases of supplies and materials for the office

Listing Coordination

  • Prepare pre-listing presentations, listing agreements, comparative market analysis, etc.
  • Obtain signatures electronically on all documentation needed for compliance
  • Assist with arranging photos, staging, signage, and lockbox
  • Enter property information into the MLS and upload related documents and photos
  • Communicate on important dates, missing documents, etc. to agents and/or clients
  • Coordinate open houses
  • Follow up for property feedback from agents and testimonials from clients


  • Create real estate marketing collateral for print, digital, and social media
  • Plan and post all social media content
  • Create and schedule property ads
  • Monitor the website for accuracy


  • Two years of administrative work history is required
  • Exceptional organizational skills with meticulous attention to detail
  • Strong communication skills, including verbal and written etiquette
  • Strong interpersonal skills and ability to multitask in a fast-paced environment
  • Must have a high school diploma or GED, some college experience is a bonus
  • Proficiency in Google suite (docs, sheets, slides)
  • Real estate license & experience in transaction coordination a plus, but not required
  • Experience with CRMs, Canva, DocuSign, Hootsuite, and social media management is a plus
  • NOTE: Salary is based on experience, with the potential for bonuses based on performance

$25 - $30 hourly
About Hendrix Residential Group

Where joyful living meets legacy investments...

Michelle Hendrix, Principal and Founder of the Hendrix Residential Group joined Compass in 2019. Compass has exceeded expectations with the smartest tools built by the brightest minds across engineering, design, and strategy.

Hendrix has been extensively engaged in the Austin real estate market for 16 years. Her passion for the pace and exciting fulfillment of real estate began almost 20 years ago in her hometown of Santa Barbara where she assisted buyers and sellers in the luxury market at a boutique beachside firm.

The Hendrix Residential Group promotes education and support tailored to clearly and effectively transact on the client's behalf. This has resulted in an evenly balanced book of business representing buyers and sellers from all price tiers in neighborhoods throughout Austin and surrounding areas.

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