Administrative Assistant
Drew Nicoll Home Selling Team
Ukiah, CA US
Posted ago
Drew Nicoll Home Selling Team

Main Objective: Assist management with a variety of different tasks, as well as support management by maintaining professional organization and office organization to help conserve executive time efficiency.

  • Help build online marketing, brochures, email campaigns, etc. that highlight our services
  • Create and implement data entry protocols to streamline processes and increase productivity
  • Coordinate any company parties, necessary appointments, or travel
  • Inform team members regularly about the status of projects and any setbacks or achievements

Job responsibilities may include but are not limited to:

  • Maintain calendars: Schedule, adjust, and cancel appointments, trainings, meetings, travel, etc.
  • Manage schedules, communications, and documents, as well as oversee projects for management
  • Office inventory management and ordering
  • Preparations and cleanup for team meetings and trainings including setting tables and chairs, setting out food, preparing necessary supplies for different activities, setting up Zoom for offsite meeting attendees
  • Monitor online reviews across different platforms and allocate coordinating prizes to various agents
  • New build transactions: coordinating document preparation and signings, making sure correct documentation gets to necessary parties
  • Prepare and analyze reports and other documents for management: 90 day production, lead conversion, listing appointment outcomes, appointment assignment, etc.
  • Collecting appointment outcomes updates from various agents for database in order to have accurate and up to date information for reporting on lead conversion 
  • Coordinating new agent headshots and ordering business cards
  • Management of marketing materials; restocking inventory of buyer and seller brochures
  • Sending referral agreements for referrals to agents and agencies outside of CHT
  • Planning and executing off-site meetings, awards ceremonies, and other various team activities and events
  • Managing other miscellaneous tasks assigned to provide general administrative support

  • High school diploma or GED required
  • Proficient in basic computer software and can quickly learn to use new programs
  • Customer service experience in our industry is preferred
  • Shows great interpersonal skills and excellent written communication
  • Proven track record of completing projects on time in an orderly manner
$15 - $25 hourly
About Drew Nicoll Home Selling Team

The Drew Nicoll Home Selling Team is rapidly expanding and helping Agents across America build a successful career in Real Estate!

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