Administrative Assistant
US Tax Advisors Group Inc.
San Diego, CA US
Posted ago
US Tax Advisors Group Inc.

Are you an excellent planner and organizer? 

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to the CEO and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include preparing reports and maintaining appropriate organizing systems. 

The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Office including Excel and Word. It’s a plus if you have previous experience as a Secretary or Executive Administrative Assistant and familiarity with our industry. 

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

This is a remote job and is a great opportunity to work for a rapidly growing company that allows individuals great flexibility!

Compensation: $22 - $26/Hour + Bonus

Upon submitting an application, you will receive an automatic email including two assessments to complete. Resumes without these completed assessments will not be considered.

Responsibilities

  • Daily communication with the CEO to review schedules, monitor emails, and assign tasks
  • Organize and schedule appointments
  • Write and distribute email, and correspondence memos
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a Customer Relationship program
  • Maintain contact lists
  • Interacting with and acting as the point of contact for clients
  • Liaise with CEO and managers to handle requests and queries from clients
  • Monitor and organize correspondence with clients and prospective clients
  • Gather and collect information
  • Create documents, reports, and spreadsheets using Microsoft Excel
  • Assist in researching properties by efficiently conducting searches and providing information in summary form
  • Producing and delivering all the deliverables: Generate estimates, Generate proposals, Generate final reports
  • Ability to work in a fast-paced, deadline-driven environment

Qualifications

  • Proficiency in MS Excel, MS Word, DropBox, CRM, and Adobe Pro
  • English speaking and writing proficiency
  • Detail and deadline-oriented
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multitask
  • Previous experience in real estate accounting or bookkeeping helpful
  • Performs all tasks with attention to detail and review for accuracy
  • COVID Vaccine required

 
Helpful: 

  • An understanding of US real estate depreciation concepts and terms
  • An understanding of US real estate accounting and/or bookkeeping concepts
  • Previous experience in real estate accounting or bookkeeping
  • Accounting/ Bookkeeping Basics
  • Tax Filing Experience
  • Minimum of 2 years of college
  • Passionate about learning and implementing organizational tools

Compensation
$22 - $26/Hour + Bonus
About US Tax Advisors Group Inc.

We are a niche engineering firm that prepares reports that allow real estate investors and their accountants in the United States to accelerate the depreciation expense for commercial and residential real estate. The investor/owner can either use straight-line depreciation and receive the depreciation expense over 39 years for commercial buildings or 27 ½ years for residential real estate, or they can accelerate the depreciation expense by having an engineering firm identify the shorter life assets and building components used to build the building. We can do this process for new construction, current tax year acquisitions, or look-back studies for properties acquired up to 15 years ago. 

By providing accelerated depreciation expense, our process eliminates or reduces income taxes.

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