Administrative Assistant
Houlihan Lawrence
Rye Brook, NY US
Posted ago
Houlihan Lawrence

Full time, M-F

This key position for the Houlihan Lawrence Commercial division handles marketing, financial duties, and listings while providing day-to-day administrative support such as answering phones and coordinating schedules. Assists with special projects as needed.


  • Serving as a point of contact for 50+ commercial real estate agents
  • Administrative duties such as answering office phones
  • Coordinating requests for comp/analytic reports
  • Creating invoices for closings, entering deals into the accounting system, and depositing closing checks
  • Coding invoices to be paid
  • Designing and distributing ecards for properties
  • Posting on LinkedIn, Facebook, and Instagram.
  • Creating marketing flyers listings, using MS Publisher, PowerPoint, or Adobe CS InDesign
  • Ordering supplies, signs and coordinating with sign installers
  • Creating/Editing print ads on InDesign or Adobe Pro for publications
  • Coordinating group meetings and sending Outlook invites
  • Tracking and assigning incoming referrals on Excel
  • Assisting agents with onboarding, ordering business cards, editing website bios, etc
  • Distributing press releases info to a PR agency
  • Pulling Property Cards from Realist
  • Handling correspondence with new and prospective agents
  • Other related duties as assigned


  • Education:
  • Minimum of high school diploma or the equivalent
  • Experience:
  • Two years of related experience in an administrative position
  • Knowledge and Skills:
  • Knowledge of real estate, title, and /or mortgage business preferred
  • Strong computer skills; proficient in Microsoft Office products including Word, Excel, Outlook. Knowledge of InDesign and Photoshop, Google Doc/ Calendar preferred
  • Excellent oral and written communication skills
  • Effective interpersonal skills and leadership abilities and a strong customer-service focus
  • Effective analytical, problem-solving, and decision-making skills; initiative, attention to detail, and a team player
  • Project management skills; ability to prioritize and handle multiple tasks and projects concurrently
  • Ability to handle stress and work under pressure

About Houlihan Lawrence

For 125 years, Houlihan Lawrence has been the market leader in New York City's northern suburbs with the largest regional and global network. This role involves working directly for a top agent in Southern Westchester.


Acceptable file formats include .doc, .docx, .pdf, .txt.
By applying, you consent to WizeHire's Privacy Policy.