Administrative Assistant
Jorgenson Group - Keller Williams Realty
Round Rock, TX US
Posted ago
Jorgenson Group - Keller Williams Realty

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone that consistently goes above and beyond to do a great job? Ready to join the exciting world of real estate? We should probably talk! 

Administrative Assistant needed for a top-ranking Real Estate Team in the Austin, TX area. With the help of this individual, the agents are hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this team.

The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have experience with data entry, CRMs, and database management in an office atmosphere. This person will have a strong sense of accuracy and organization. The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.

Compensation:

  • Salary:$55,000 - $60,000 
  • Paid Time Off (PTO)
  • Health and retirement benefits
  • Bonus potential
  • Rapid growth potential
  • Educational opportunities

Responsibilities

  • Maintain and Organize our CRM, Follow Up Boss
  • Create “Hot Sheets” of contacts for agents to reach out to weekly
  • Find and correct data inefficiencies
  • Track Agent Activities (calls, appointments, tasks, conversion rates, lead source ROI)
  • Track referrals & referral sources
  • Update lead/referral source statuses
  • Oversee automation platforms (triggers and actions, i.e. Zapier)
  • Maintain our direct mail lists
  • Oversee the sending of our direct mail campaigns
  • Track Return on Investment on various ad campaigns
  • Manage, track, and oversee the pipeline of our current clients
  • Weekly reporting to the manager with data & analytics
  • Manage our client testimonials (who has left them, who has not)
  • Maintain marketing drip-email campaigns
  • Present various data analytics to management/ownership on agent performance, business metrics, and economic updates
  • Maintain Google Analytics and report on impactful keywords/activities to the marketing department
  • Maintain Meta Business Suite functionality and track performance of Social Media
  • Track & Maintain agent goals, sales performance, and visuals for them to track

Qualifications

  • CRM or database experience
  • Proficent in Google Sheets/Excel
  • Experience with Zoho Analytics, SmartDraw, Zapier, Slack, Google Analytics, and Meta Business Suite is a plus
  • Real Estate experience is preferred but not required
  • Ability to compile and organize findings and data retrieved before presenting it to management
  • Tech-savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly
  • Comfortable with data entry
  • Exceptional organizational and project management abilities
  • Team oriented 
  • Learning-based
  • Service-based attitude
  • Independent working with an ability to work at a fast pace
  • Detail-oriented and enjoyment completing a large volume of tasks
  • Comfortable handling strong personalities

Compensation
$55,000 - $60,000
About Jorgenson Group - Keller Williams Realty

We are a customer service company that just happens to sell real estate. Our mantra: "Have fun, work hard, strive for excellence, & take care of our tribe...always!"

Our priorities are Wellness, Family, & THEN Business -- in that order. Applicants should share those values, as well as the Keller Williams Realty Belief System! Our team's mission is to build careers worth having, businesses worth owning, lives worth living, experiences worth giving, and legacies worth leaving. Our team enjoys one of the best reputations in the markets we serve and have some of the most knowledgeable, FUN, and professional real estate agents out there! We are one of the highest-producing real estate organizations in our markets and in the country.

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