Administrative Assistant
Edge Group West
Portland, OR US
Posted ago
Edge Group West

Administrative Assistant / Transaction Coordinator

Realty Edge is a top-performing real estate company utilizing modern-day practices and cutting-edge technology to serve clients in the Portland, Oregon, and Vancouver Washington metro areas.

We are currently seeking an Administrative Coordinator. This position provides administrative support to the owners and real estate Agents, oversees and performs office operational duties, trains staff, interprets and enforces company policy, and provides customer service. 

Responsibilities

  • Direct and coordinate the administrative activities in support of the real estate office. Oversee, maintain and perform the day-to-day sales office operations, including: answering phones, record keeping, invoicing, marketing, filing, assisting owners, greeting clients, building and equipment maintenance and maintenance of office supply and marketing material inventories.
  • Oversee the processing and verifying of new listings and sales, which may include entering the listings and sales into the system. Ensure the accuracy and timely preparation of purchase agreements, record and maintain all sold records, and prepare monthly reports. Distribute work to the office staff. May handle correspondence, mail and support appointment setting.
  • May maintain escrow account and monitor the upcoming sales transactions for completeness and compliance and ensure necessary information has been ordered and is accurate, i.e. payoff, abstract, title evidence, reports, mortgage documentation, and other pertinent information.
  • Provide support to the Agents which may include, processing license applications for new, renewing and transferring sales associates, ensuring all paperwork is completed and processed in a timely manner, conducting orientation for new sales associates, assisting sales associates with billings, advertising, paperwork and training. Remain available and act as the first point of contact for sales associates. 
  • Train schedule and supervise office personnel. Act as liaison between staff, managers, and sales associates. Perform supervisory activities, including training, employee safety, selection and development of employees, employee counseling and motivation, and salary administration. Perform annual merit reviews and evaluate subordinates’ job performance. Assist in the preparation and administration of the department budget. Provide backup support for staff as needed.
  • Coordinate special events, collateral material, flyers, handouts and brochures.
  • Provide telecommunication support, including notice of phone number changes, assign voice mail and DID numbers for new agents; maintain voice mail computer system adding and deleting agents as required. 

Qualifications

Education:

  • High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Knowledge and Skills:

  • Knowledge of real estate, title, and /or mortgage business preferred but not required.
  • Strong computer skills; proficient in Microsoft Office products, including Word, Excel, etc.
  • Excellent oral and written communication skills.
  • Effective interpersonal skills and leadership abilities. A strong customer-service focus.
  • Effective analytical, problem-solving, and decision-making skills; initiative, attention to detail, and being a team player.
  • Ability to prioritize and handle multiple tasks and projects concurrently.
  • Can work in a fast-paced office environment and work under pressure.

Compensation
$15 - $18 hourly
About Edge Group West

Our Team at Edge Group-West believes using our collective strengths brings the greatest value to our clients. With hundreds of homes sold every year, we are looking for highly motivated, passionate, hard-working, team players to align with us. This is your opportunity to utilize our proven formula to create a successful long-term career with the financial freedom you have always been dreaming of.

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