Administrative Assistant
Reynolds Defense Firm
Portland, OR US
Posted ago
Reynolds Defense Firm

We're hiring an organized and professional administrative assistant to help us provide extraordinary customer service at our Portland office. Responsibilities include answering phone calls quickly and kindly, sorting mail, uploading discovery, running e-court checks, and supporting our attorneys and legal assistants as needed. Candidates should be great communicators who are driven to succeed and who have empathy and a genuine desire to help people. If you’re interested in the position, send us your resume today!

$18 - $22 hour, depending upon experience and fit, plus bonus opportunities. Compensation also includes full medical and dental insurance after ninety days, 401(k) with employer contribution after one year, generous holiday and paid time off policies, employee wellness programs, and more.


Responsibilities include:

  • Answering phones/backup for receptionist
  • Sorting/scanning/delivering legal department mail
  • Set-up and takedown for legal meetings
  • Ordering supplies/keep legal department space tidy/empty dishwasher
  • Performing E-Court checks
  • Uploading digital evidence
  • Client check-ins
  • Filing documents with the court


  • Minimum of two years of prior work experience in an office setting
  • Excellent verbal communication and organizational skills, along with high emotional intelligence
  • Comfortable taking telephone calls and mitigating stressful situations
  • Technologically savvy; basic knowledge of Microsoft Office Word and Excel programs and filing systems with the ability to learn new programs quickly and troubleshoot common issues
  • To be ‘Solid’ – to us, this means being honest and confident, compassionate and sincere; to be trustworthy and having empathy, to be courageous but not boastful, to be smart, kind, and genuine; and lastly, to bring no drama!
  • A willingness to dig in and make a difference here. This is not a passive role - we need someone who can help us grow and help more people!
  • An ability to work both individually and as part of a team
  • Bachelor's degree preferred but not required
  • This is an in-person, Portland-based position, and requires proof of Covid vaccination
  • Note- if you don’t meet our minimum experience level but all the other portions of this position resonate with you, please apply – at RDF, the right fit is more important than a specific credential

$18 - $22 hourly DOE plus bonus
About Reynolds Defense Firm

Why Reynolds Defense Firm?

  • You believe that being your best self includes helping others, and you’d love to work at a place that holds that same belief as the center of their firm culture
  • You get to work with a solid team of authentic and caring attorneys and staff who believe in what we do. You also get to work with a firm that takes fantastic care of our clients and our employees, and this shows in our results - Reynolds Defense Firm is recognized by the Portland Business Journal as one of Oregon’s fastest-growing businesses and one of Oregon’s healthiest employers

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