Administrative Assistant
EXP - Michelle Beaver
Philadelphia, PA US
Posted ago
EXP - Michelle Beaver

Administrative Assistant needed for a successful Real Estate Agent in the Collegeville/Blue Bell area. With the help of this individual, the Agent is hoping to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond.

The ideal candidate will possess a background in Real Estate; however, this is not a requirement. The candidate should have a proven track record of creating and implementing systems and procedures, working independently, and meeting deadlines. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the team.


This person's primary responsibilities include, but are not limited to:

  • Assisting and supporting in all areas
  • Maintaining database management system(s)
  • Marketing of Listings, Business, and Team through social media and other avenues - Utilizing social media, email campaigns, and other marketing platforms
  • Screening and directing phone calls; distributing correspondence
  • Handling requests and queries appropriately
  • Scheduling meetings and appointments
  • Producing reports, presentations, and briefs
  • Assisting and supporting multiple Agents with whatever they need
  • Assisting clients and helping them to have an extraordinary experience
  • Managing day-to-day office operations
  • Maintaining and building database management system(s)
  • Tracking expenses accurately and create effective budgets
  • Lead Management Assistance
  • Helping clients through the closing process
  • (Eventually) Hiring, training, and holding team members accountable
  • This person will LOVE checklists and "to do" lists and will love paperwork


  • Outstanding organization
  • Strong attention to detail
  • Tech-savvy; up-to-date with the latest office gadgets and applications and able to navigate new systems quickly
  • Able to multitask and prioritize daily workload - can work on multiple projects at once
  • Able to work independently and appropriately manage time efficiently
  • Excellent verbal and written communications skills
  • Strong problem-solving abilities
  • Discretion and confidentiality
  • Customer service focus
  • A College degree and social media experience preferred
  • Experience with Canva is a plus
  • The candidate will need to be willing to obtain a real estate license (Reimbursable)
  • Comfortable handling strong personalities
  • Passion for learning, training, and growth
  • Must be thorough and LOVE to-do lists
  • Must have reliable transportation
  • Must be open to partial in-office work
  • This person must have a CAN and WILL DO attitude



About EXP - Michelle Beaver

Real estate is my passion! Whether I'm selling your home for top dollar or finding the right home for you, Anyone can show you a house or put a sign in your yard, but knowing how to read and understand contracts is the key to negotiating. Join a strong team to support you and you will always get the highest quality service from Michelle Beaver.

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