Administrative Assistant
Ahu Kocaballi Real Estate Group
Palm Desert, CA US
Posted ago
Ahu Kocaballi Real Estate Group

We're looking for a professional, friendly administrative assistant. Job seekers should have 2 years of admin experience in office management required, superb organizational skills, be multi-tasker, problem solvers, and have excellent writing and communication skills. A real estate license is encouraged but not required. Ready to join a high-producing team in a fast pace environment with an amazing team culture? Send in your application today! We are willing to train the right candidate



  • Prepare all presentations:
  • Pre-listing process
  • Prepare listing presentations
  • CMA prep
  • Pre-marketing prep

Listing Secured:

  • Input listing into MLS / generate marketing description
  • MLS management
  • Install signs / supras, etc on listings
  • Coordinate photography / videos
  • Coordinate staging (if applicable)
  • Client prep
  • Work with marketing coordinator to discuss the advertising plan for the listing

Client Preparation and Development:

  • Follow up calls with current clients in escrow/listings
  • Weekly client updates/feedback reports
  • Follow up with Transaction Coordinator on escrows to generate a weekly report to update clients on the deal
  • Database / CRM input and management
  • Circle dialing around the soles/listed properties
  • Manage showings
  • Obtain feedback from agents on our listings
  • Coordinate and manage a showing schedule for our listings
  • Coordinate appointments for buyer’s agents for showings / prepare a schedule
  • Maintain and manage the plans that clients are on
  • Follow up with emails and text messages received
  • Update search criteria for clients on CRM

Personal Management:

  • Administrative work (Google Drive, Docs, Sheets, Etc)
  • Manage schedules / maintain a Google Calendar - Manage phone calls, and emails
  • Personal errands (dry cleaning, running to post office, etc)
  • Track and Manage tasks on (Google Sheet)

  • Navigates computer programs with ease to provide a quick front-desk experience for customers
  • High school diploma or GED required
  • Enjoys talking with customers and can communicate through verbal and written channels
  • Shows ability to quickly finish very detailed work

  • 2 Years of experience in office management or in the industry is a must
  • Experience in Real Estate License is preferred but not a must

$40,000 - $50,000 yearly
About Ahu Kocaballi Real Estate Group

On top of salary, we offer bonuses depending on performance and experience.

Acceptable file formats include .doc, .docx, .pdf, .txt.
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