Administrative Assistant
Law Office of Susan A. Katzen
Newport Beach, CA US
Posted ago
Law Office of Susan A. Katzen

Do you want to be recognized and valued for who you are? Are you tired of working hard with little recognition?

If you are interested in joining a thriving small law firm that values you and your work, this may be the job for you. We’re looking for a professional, friendly administrative assistant. Your primary job will be to serve as the first point of contact with all clients, providing excellent customer service. Additional administrative duties include increasing productivity by creating and following office protocols, scheduling important appointments and/or travel arrangements, purchasing office supplies as needed, and assisting in marketing our brand online and at events. Job seekers should have superb organizational skills and love talking to people. Ready to join the team? Send in your application today!

This position offers a respectful team culture, opportunities for professional development, opportunities for advancement, and benefits.

Hours: For the full-time position (9:00 a.m. – 5:30 p.m., Monday to Friday)

Start date: Immediate

Location: Newport Beach, CA


  • Answer phones and facilitate communication between our customers and team to ensure customer satisfaction
  • Schedule appointments, including travel arrangements or other Firm engagements
  • Maintain paper and electronic case files
  • Receive and process daily mail
  • Order office equipment and supplies as needed 
  • Assist with department overflow as needed
  • Help build online marketing, brochures, email campaigns, etc. that highlight our services 
  • Help to create marketing opportunities and plan events for client base in the community to improve the Firm’s reputation and visibility
  • Interface with Firm’s IT consultant
  • Grow in the position through continued learning and revitalization of skillsets in related duties 


  • High school diploma or GED required some college experience preferred
  • Customer service or administrative experience is preferred
  • History of being deadline-driven and organized
  • Excellent customer service and interpersonal skills; ability to empathize and build relationships with a variety of personalities
  • Reliable, trustworthy, dependable
  • Self-sufficient, but unafraid to seek further instructions when needed
  • Positive, enthusiastic team player
  • Display excellent written, problem-solving, and verbal communication skills
  • Technologically savvy; knowledge of Microsoft Office, Word and Excel programs and filing systems with the ability to learn new programs quickly and troubleshoot common issues
  • Ambitious and desire for professional and personal development

$14 - $19 hourly, commensurate with experience
About Law Office of Susan A. Katzen

We provide exceptional personalized legal services and peace of mind that empowers our clients to plan for and protect the two most important things in their lives: the people they love—especially those loved ones with a disability—and the assets they possess in order to ensure family harmony. We practice exclusively in the areas of estate planning, special needs planning, trust administration, settlement planning, administration of settlement trusts, probate, and conservatorships.

We do good work and take great satisfaction in helping others make plans for the future and protect their loved ones. We want to be profitable as well. We want to have a good life and we want to pursue our hopes and dreams and help you pursue yours. We also care about our work team and we are very dedicated to maintaining a positive and upbeat work environment. We consider work-life balance to be important.

Benefits are competitive and available to full-time employees.

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