Administrative Assistant
Rahme Team at Compass
New York City, NY US
Posted ago
Rahme Team at Compass

As Team Assistant on a high-performing agent team, focused on sales, you will provide high-level administrative, operational, and marketing support to the principal agents and team. You will be tasked with building operational systems, implementing administrative processes, methodically organizing the office and managing end-to-end business operations, overseeing all core social, marketing, and real estate activities. You are highly presentable, have a direct approach to tasks, with impeccable follow-through. You have exceptional communication skills, specifically oral and written etiquette.

Focused, energetic and driven, you are hungry to achieve your professional goals, all in the name of supporting and driving your team and Compass to success. Being organized and having meticulous attention to detail is what you do best - you must be able to pivot between competing priorities and constantly think of ways to streamline the workflow and efficiencies of the team. Technologically savvy, you have a strong creative eye, creating innovative social content and progressive marketing campaigns for the principal and team.

Responsibilities

  • Implement operational improvements, working with team to locate and execute best practices in structuring an efficient workflow
  • Build efficiency and effective responsiveness into existing operations, and help define new operational strategies
  • Work closely and effectively with the principal-agent(s) to keep him/her well informed of upcoming commitments and responsibilities and follow up as necessary
  • Creating and managing team drives, calendars, contacts, listings, social networks, marketing collateral and website
  • Manage external requests and retrieve messages on behalf of the team lead, providing effective communication to both parties as appropriate
  • Coordinate calendars and schedule relevant meetings and travel arrangements
  • Assist with other related clerical duties as required by the team, such as managing deal sheets and coordinating open house lists
  • Assist with ad-hoc projects depending on the needs of the office
  • CRM management
  • Email marketing
  • Mail marketing
  • Social media management
  • Complete Real Estate activities as required such as Board Packages, listings, and CRM management

Qualifications

  • 1 year+administrative / marketing support experience
  • A / B.S degree or equivalent experience
  • Proficiency with Google suite of products (docs, sheets, slides)
  • Proficient in the Adobe Cloud of products, particularly Photoshop
  • Mailchimp (or similar tools) experience is a plus
  • Highly organized and detail-oriented
  • Strong technological aptitude
  • Fast learner and growth orientated
  • Strong written and oral communication
  • Excellent organizational and time management skills
  • Strong interpersonal skills and ability to multitask in a fast-paced environment
  • Pleasant and professional demeanor with great attention to detail
  • Expectation of confidentiality on all business matters
  • Assist or coordinate putting a board package together
  • Great ability to focus
  • Calm under pressure
  • Learning-based and feedback-driven
  • Proven ability to succeed
  • Desire to grow strictly in an operations role
  • Real estate license preferred, but not essential

Compensation
$60,000-$80,000 based on experience
About Rahme Team at Compass

The Rahmé Team’s practice spans the gamut of NYC real estate: new developments, townhomes, condos, co-ops, multi-family buildings, and commercial leases. While they mainly represent clients and properties throughout Brooklyn, including Bay Ridge, Sunset Park, Park Slope, Carroll Gardens, Cobble Hill, Crown Heights, Prospect Heights, Lefferts Gardens, Bedford-Stuyvesant, and Williamsburg, clients also rely on them for help in the other boroughs or for referring a vetted, local out of state agent.


This position will not be as a member of the Compass Employee Team. In this role you will be employed directly by an Agent Team that hangs their real estate license with Compass. Any compensation will be paid by the Agent Team.

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