Administrative Assistant
Bela Luz Health, LLC
Boston, MA US
Posted ago
Bela Luz Health, LLC

THIS IS A PART-TIME ROLE WITH POTENTIAL FOR GROWTH INTO A FULL-TIME ROLE.

Bela Luz Health, LLC, is a behavioral health organization seeking a remote virtual assistant to help manage administrative day-to-day tasks of the business, as well as manage miscellaneous tasks related to client relations, project management, and tasks related to social media and website optimization. Seeking motivated, dedicated candidate passionate about supporting a healthcare setting. We are a growing company, and this role has the potential to grow with the company.

This is an ideal role for an experienced virtual assistant, for a student in the social work or psychology field, and for someone experienced in helping manage operations in a healthcare setting.

Are you an experienced virtual assistant who loves variety in their schedule and can handle a multitude of tasks with a can-do attitude? Our company is growing rapidly and is in need of a virtual assistant to provide remote administrative support for our office. The ideal candidate will have some executive or administrative support experience, stellar communication skills, and a professional demeanor. If this sounds like you, apply today!

Responsibilities

Client and Public relations

  • Return, screen, and answer phone calls in a professional manner
  • Manage ongoing log of contacts from prospective clients
  • Manage list of referral sources and help develop relationships with referral sources
  • Take care of email management duties and update contact lists when necessary- including writing, proofreading, and sending emails

Hiring and onboarding

  • Help develop onboarding plan for new hires
  • Help develop new employee onboarding materials and training
  • Assist with recruitment and onboarding efforts for new hires

Media

  • Assist with developing content and copy for practice (ex. social media, website, etc)

Administrative and Billing

  • Assist with insurance verification and billing for clients and insurance payers
  • Help to codify and streamline operations of practice including written policies and procedures
  • Check in as needed with the practice owner, and for regular touchpoints
  • Document tasks and projects in the Google Suite platform
  • Assist with online research, data entry, and other administrative tasks as needed

Miscellaneous administrative and creative tasks as needed

Qualifications

The ideal candidate has experience with customer service, is organized and detail-oriented, demonstrates initiative, and can work independently. The candidate enjoys supporting others in a high accountability atmosphere, is familiar with technology, and enjoys learning new skills and software. The candidate is personable and attentive with colleagues and clients, has excellent communication skills, and is reliable with follow-through. The candidate enjoys working remotely and is looking for a position with potential for growth in the long term. Last but not least, the candidate is committed to contributing to a vision of inclusivity, diversity, and excellence.

  • BA or Associate’s Degree preferred
  • Superb customer service, time management, organization, and communication skills (both written and verbal skills) are important
  • 1-2 years of experience as an office assistant, administrative assistant, personal assistant, or executive assistant is needed
  • Able to produce high-quality work consistently, with little or no supervision on a variety of projects
  • Proficiency with remote or cloud-based tools such as instant messaging, Zoom, and Google Suite, and productive in a home office/virtual office environment is vital
  • Advanced computer proficiency, especially MS Office (Word, Excel, Powerpoint) is desired
  • Conscientious, efficient, and reliable with assigned tasks
  • Flexible, collaborative, and responsive with clients and colleagues

Compensation
$22 hourly
About Bela Luz Health, LLC

Bela Luz Health, LLC, is a behavioral health practice committed to providing inclusive and compassionate clinical and consultative services to individuals, groups, and organizations.

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