Administrative Assistant
Keller Williams: Team Terry Story
Boca Raton, FL US
Posted ago
Keller Williams: Team Terry Story

We’re looking for a driven and dedicated real estate administrative assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other appointments. You’ll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, social media/marketing knowledge, and an understanding of the real estate transaction process. Does this position interest you? Apply today!!

  • Track important dates and time limits for transactions and notify relevant stakeholders as needed
  • Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible
  • Respond to customer needs with urgency and attentiveness
  • Assist the real estate team in facilitating local events to foster connection to people in the neighborhood
  • Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
  • Take part in employee development programs to strengthen existing skill sets in real estate administration

  • Create social media posts and content plans to drive engagement and promote brand awareness
  • Draft and verify commission statements prior to closing
  • Supporting the team with additional tasks as needed

  • Excellent written and verbal communication skills
  • Candidates are required to have a high school diploma or GED

  • Impeccable attention to detail. 
  • Candidate must be able to pass a criminal background check
  • Proficient with all applications within the Microsoft Office Suite and able to learn new software quickly


  • Experience in customer service and/or transaction coordination
  • Experience with FlexMLS, Docusign, and/or Command

$37,000+ DOE
About Keller Williams: Team Terry Story

We are a top-producing real estate team in South Florida with over 30 years in the business and ready to take things to the next level. Our team is dedicated to serving our clients and community at the highest level of excellence as we help them navigate one of the most important life transitions, the buying or selling of a home. We strive to create a memorable and positive experience where clients become life-long friends and feel fully supported throughout the process. We are looking to expand our team and need someone who wants to be a part of our exciting growth.

Working with our team, you'll enjoy a positive, fun, and professional environment where a growth mindset is part of the culture. There are plenty of opportunities to learn and grow through mentoring, online and in-person training, book clubs, and self-guided learning.

Note: Compensation is a base pay of $31,000- $35,000 depending on experience with opportunities for bonus/profit share.

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