Administrative Assistant / Director / Transaction Coordinator job - Pensacola, FL

The Scott Gregory Team at Keller Williams Realty - Pensacola, FL

Posted ago

Our mission is to create a first class buying and selling experience for all of our clients and we are seeking an Administrative Assistant who is passionate about helping us reach our objectives and supporting the team.

The ideal candidate will have experience in administration in real estate, leasing, title or mortgage. The natural ability to organize and prioritize daily tasks with minimal direction is critical in this position. Excellent communication and client service skills are a must.

We are seeking someone who adheres to the highest ethical standards, possesses impeccable attention to detail and exhibits an exceptional professional manner. If you have the gift of hospitality, thoroughly enjoy interacting with others and have an amiable, outgoing and pleasant demeanor, we look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problems.

There is opportunity for advancement for someone who desires to contribute to the growth and refinement of the organization they work with. This is an excellent opportunity to contribute to the growth of an organization while advancing along with it.

Responsibilities

  • Build, implement and manage all systems for clients, lead generation, database management and back office support
  • Coordinate marketing events and client activities
  • Oversee all listing files and listing marketing 
  • Manage website, blog sites and social media
  • Act as a liaison between clients and agents
  • Manage contract to close process
  • Create and maintain an operations manual that documents all systems and standards
  • Be the first point of contact in handling customer inquiries and complaints
  • Create, maintain and utilize a complete lead follow-up system
  • Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies

Qualifications

  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point, Outlook and Internet skills
  • Have excellent attention to detail and high-level accuracy with documents
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities
  • Ability to assess, prioritize and act quickly
  • Learning based and solution oriented
  • Deadline driven and extremely organized
  • A true professional, who supports the entire team in achieving their goals

Compensation

$12 - $15 per hour to start based on experience

About The Scott Gregory Team at Keller Williams Realty

The Scott Gregory Team at Keller Williams Realty Emerald Coast is growing fast and aims to become one of the top real-estate teams in the area. We have sold many hundreds of homes in the area in our 17 years in business. Opportunities from Perdido Key east to 30A, and areas north. Opportunities for talented people to grow with us into leadership positions and earn generational wealth. 

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