Administrative Assistant - Accounting
Orlando, FL US
Posted ago

We are looking for a diligent self-starter and detail-oriented accounting assistant to join our growing accounting department.

Reporting in to our Accounting Manager, duties shall include but not be limited to contract review and documentation gathering, statutory and county licensing, sales tax registration, utility setup, ownership documentation review, system setup, and overall owner records at the Company. The successful candidates will be able to accurately maintain a general ledger and ensure compliance with generally accepted accounting principles (GAAP). You will demonstrate excellent communication, organizational, and analytical skills.

This is a hybrid position working from home and our offices located in Davenport, FL and Orlando, FL.

  • Our team always uses our company e-mail address, which includes; we won’t e-mail you from Gmail, yahoo, or other personal e-mail addresses.
  • We never ask you to transfer funds to apply for, interview for, or accept a job offer with us. 
  • We will not ask for your personal information, such as social security number or date of birth, before or during the interview process. 
  • We provide all equipment required to perform your role after your hire date; we will not ask you to purchase any of it on your own, with our funds or yours. 


  • Ensuring compliance with GAAP.
  • Setup of all licenses and registrations including Florida state sales tax, local county tax registrations, DBPR licenses, and Tourist tax accounts for all homes.
  • Ensure all required licensing is printed and posted as required by law.
  • Review and maintain financial reports, records, and general ledger accounts.
  • Annual Renewal of Business Tax receipts for each county.
  • Set up new owners in the property management system and ensure that all information is complete and filled out accurately.
  • Assist with setting up utilities for all homes.
  • Maintain a master list of all properties.
  • Maintain a master list of all licenses and tax identification numbers.
  • Assist in month-end processes.
  • Assist in developing SOPs.
  • Perform other accounting-related duties as assigned.


  • 2+ years’ experience as an Accounting Assistant or similar position.
  • Associate degree in accounting or a combination of education and experience.
  • Excellent written and verbal communication skills in English, bilingual a plus.
  • Must exhibit strong technical skills utilizing software platforms.
  • Must exhibit advanced knowledge of Excel, pivot tables, v-look-up function, etc.
  • Experience with QuickBooks Enterprise is preferred.
  • Able to demonstrate knowledge of processes and further troubleshoot process issues.
  • Excellent time management skills with demonstrated ability to meet strict deadlines.
  • Strong customer service skills.
  • High degree of attention to detail and accuracy.
  • Self-starter.
  • Experience in hospitality/vacation rental/property management is a plus.
  • Knowledge of Track Property Management System is preferred but not required.

$18 - $23 hourly
About Villatel

Why work at Villatel? We love love, love vacations. For ourselves, sure (don’t get too excited). But more importantly, for the tens of thousands of guests that visit us each year looking to have the most incredible experiences of their lives. Our mission? Exceed their expectations every single time—by offering vacation rentals and a level of service that is consistently luxurious, reliable, and financially attainable.

As the first-ever “flag” hospitality brand in the vacation rental sector, we simultaneously design, maintain, and service every home we put on the market. So, unlike the average vacation rental platform, we don’t just hope our homes and guest experiences are up to snuff. We actively make them as incredible as we can—by owning every step of the process.

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