Admin Assistant (Real Estate) | OAK741
Pro R.E.A. Staffing
Oakland, CA
Posted ago
Pro R.E.A. Staffing

We are seeking a Real Estate Assistant who’s up for any challenge in this fast-paced real estate market. You just might be exactly who we’re looking for.

Our dream candidate

This isn’t your first experience in real estate. Or if it is, your past experience has made you well-versed in handling emotional clients and juggling several balls at once. (Circus experience is a plus)

Like a diligent detective, you can solve any case with elegance and grace. You expect the unexpected and have a working knowledge of keeping it real. When things heat up, you stay cooler than a polar bear’s toenails. You take your work seriously, but never take yourself seriously. (A sense of humor is a must.)

Our mission is simple: To be on the cutting edge of real estate while never losing that custom, personalized experience for every client. We are looking for a direct and assertive, highly systems-oriented thinker who can elevate the real estate business to the next level. We are ready to grow business and build a team. 

We believe that a home is where memories are made that will be cherished for years to come. We believe in work-life balance and finding the best possible solutions by collaborating to solve problems. This has translated down to the high level of service we provide our clients. We believe that every home is unique and pride ourself in finding homes that will be a perfect match for homebuyers. We go above and beyond for our clients by providing accurate and user-friendly home search tools. 

It’s going to be a wild ride. Come, join us! 

Location/commute: Oakland, CA. Candidate MUST reside in the East Bay or within a 30-minute commute with traffic to Oakland and MUST have their own car, a valid driver’s license, and carry insurance. 

Type of employment/hours: Full-time, 40+ hrs/wk, M-F (flexible start time), some flexibility on nights and weekends required.   

Compensation: $42,000 - $48,000 base plus bonus per file closed 

Benefits: PTO, holiday, and sick time 

How to apply: We appreciate your enthusiasm, but no calls or emails, please! Please apply directly. If you seem like a good fit for the job, you’ll hear from Pro R.E.A. Staffing about setting up an initial phone interview.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. 


  • Implement, and manage systems and procedures to ensure the smooth and efficient office flow.
  • Handle all database management and help scale operations as the business grows.
  • Provide an executive level of administrative support which may include but is not limited to, phone and email management, calendar organization, and task management.
  •  Keep the Agent committed to key tasks and hold Agent accountable for conducting all agreed upon lead generation activities.
  • Regularly obtain client testimonials for websites, social media and other marketing materials.
  • Coordinate and implement agent marketing videos and property videos on website(s), blog(s), social media and client database email campaigns.
  • Create and update a business operations manual assisting with future hires and record keeping.
  • Prepare all listing materials: pre-listing presentation, Listing Agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old multiple listing service (MLS) listings and etc.
  • Serve as the key contact person for clients, and you will make clients the priority at every step in the process.


  • An Active CA Real Estate License (preferred but not required)
  • 1+ yrs of administration experience, in the residential real estate industry (escrow and mortgage are encouraged to apply)
  • Be highly motivated, eager to take the reins, and manage up
  • Possess extraordinary organizational and project management skills
  • Be process-oriented, independent, and thrive in a fast-paced work environment 
  • Enjoy being both assertive and collaborative 
  • Anticipate needs with a solution in mind; you can create order out of chaos
  • Understand the value in building long-lasting, quality business relationships
  • Take the initiative when necessary and work under limited supervision
  • Successful experience as an Administrative Assistant within a dynamic industry 
  • General understanding and knowledge of the real estate sales cycle and managing transactions
  • Experience with drafting real estate contracts is a plus

Ideally, you are familiar with or can easily master… 

  • SkySlope
  • DocuSign 
  • CRM programs (experience with Brivity a plus)
  • Social media platforms

We like to focus on the positives, however, this role might not be a good fit for you if you...

  • Are looking for a stepping stone into sales 
  • Are most comfortable with the bureaucracy and structure (i.e. rules) of a large company
  • Think of an Assistant as merely a 9-5 administrative role, rather than a core member of the team who is always looking for ways to improve the business
  • Drink decaf coffee (just kidding, but really—what is the point?) 

$42,000 - $48,000 base plus bonus per file closed
About Pro R.E.A. Staffing

About Pro R.E.A. Staffing

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status.

Because of the large number of applications we receive, only qualified applicants will be contacted. Thank you for understanding. If you would like more information about Pro R.E.A. Staffing, please visit

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