Accounts Assistant
JG Real Estate
Philadelphia, PA US
Posted ago
JG Real Estate

JG Real Estate is a busy full-service brokerage located in Northern Liberties and serving all of Center City and surrounding neighborhoods, offering leasing, sales, and property management. We are seeking a full-time administrative assistant for our Accounts Team (Accounts Assistant) who excels in attention to detail, organization, multi-tasking, and data entry while maintaining a positive & professional attitude.

Our Accounts Team is responsible for onboarding new property management clients, collecting rental payments from tenants, sending landlord payment disbursements, AP/AR for vendor and utility companies, and fielding questions from managed tenants and landlords about payment terms and statuses.

This position is perfect for someone who may not yet have direct real estate experience but wants an entry-level position in the business and especially for someone who genuinely thrives off of routine, spreadsheets, and extreme detail-oriented tasks.

  • 15 days of paid time off (PTO) + 10 observed holidays
  • 401k, eligible after 6 months of employment with a match up to 4%
  • Health/Dental/Vision insurance options with partial employer contribution
  • Opportunities for employer-paid continued education and goal-related bonuses
  • Quarterly staff team building activities, positive company culture


  • Utility Management: Scan a large number of utility bills, and sort and mail payments with corresponding payment slips twice each week. Look up water bills for hundreds of units each month, adds charges to tenant ledgers in Appfolio (our property management system), and then enter bills to pay the Water Department.
  • Rent collection and late rent follow-ups: assist Account Manager with the late rent collection process, keep an organized and detail record of follow-ups, make daily calls, and send emails to make sure payments are received.
  • Assist the Accounts team in helping Landlords set up PECO and PGW revert programs and track enrollment to ensure property compliance.
  • License Tracking: Assist the accounts team in renewing clients' rental licenses and track license expirations.
  • Insurance Tracking: Scan client insurance documents as they arrive, upload them to Appfolio, and log within tracking spreadsheets to ensure compliance is maintained.
  • Lease Data Entry: entering tenant information, lease payment details and start/end/renewal term information within Appfolio.
  • Scanning rent checks for electronic bank deposits and entering receipts on corresponding tenant ledgers in management software.
  • Miscellaneous administrative tasks supporting the Accounts team as assigned


We are looking for someone who:

  • Above all else, has nearly perfect attention to detail and accuracy
  • Can maintain focus and self-motivate through a large volume of redundant yet high-priority and time-sensitive tasks
  • Is skilled with spreadsheets, task management systems, Google Business Suite (Gmail, Drive, Calendar)
  • Has excellent customer service skills and a genuine desire to help people
  • is super detail-oriented and takes a proactive approach to follow-up in all aspects of the job
  • Solves problems and takes initiative as necessary
  • Has the ability to work independently and within a team
  • Communicates effectively both written and verbally
  • Is organized, efficient, and works well under stress
  • Direct real estate or property management experience is helpful for context but not required above an ability to learn

About JG Real Estate

JG Real Estate is an award-winning full-service real estate brokerage located in Northern Liberties and serving all of Center City and surrounding neighborhoods, offering leasing, sales, and property management.

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