Are you highly analytical with a natural ability to identify errors and solve complex problems? Do you value process and procedure? Is the idea of joining a growing business enticing to you? If so, you might be our next Billing Coordinator! This role can be done remotely in NY or NJ or in the office in Hackensack, NJ.
Our divorce and family law firm seeks an energetic, resourceful, and VERY detail-oriented billing coordinator for a full-time employment opportunity. This position is responsible for implementing the firm’s billing activities and executing all aspects of the billing process. As a critical team member, you will work with all departments and leverage your excellent communication and follow-up skills to ensure a flawless billing experience for the law firm and the clients.
This position is expected to perform a variety of functions which include but are not limited to:
- Managing the firm’s billing process, including the retainer and replenishment procedures and A/R collections
- Preparing, reviewing, analyzing, auditing, and revising pre-bills (detailed auditing)
- Preparing monthly invoices and sending them per the firm’s policies and procedures
- Managing and assisting to reduce A/R of the firm
- Manage billing questions and concerns from clients
- Make collections calls to clients
- Manage retainer accounts and request replenishments
- Assist with chargebacks/refunds
- Take client payments, including credit cards
- Deposit checks at the bank
- Coordinate and communicate with the owner daily on the status of client trust balances
- Must be computer savvy as we are a modern and tech-geeky law firm! So, you must have a decent working knowledge of Microsoft Excel, Word, and MS Outlook
- Experience with practice management software is a plus, but not required
- Must be a team player with a positive attitude
- Must be a people person
- Must be good with numbers and processes
- Must be proactive, resourceful & forward thinking
- Must be EXTREMELY detailed oriented
- Must have a good memory
- Must be articulate and have effective communication, written and oral
- Must be okay to have uncomfortable conversations
- Must not take things personally
- Must think on your feet
- College degree is not required but preferred
- Knowledge of an office environment preferred (law firm experience even better)
Do you like having fun at work? We are an exciting workplace where you will play an important role in the lives of Men, Fathers & Children. We offer plenty of opportunities for professional and personal development too. The on-target earnings for this opportunity are inclusive of a base salary and the opportunity for consistent merit increases and professional development opportunities.
A generous benefits package is offered: health benefits, paid time off, and a 401k program. We take into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the New Jersey Bill A1094, a candidate’s salary history will not be used in compensation decisions.
www.youshouldworkwithus.com
