Account / Project Manager
INHABIT Real Estate Collective
Pittsburgh, PA
Posted ago
INHABIT Real Estate Collective

INHABIT Real Estate Collective, Pittsburgh’s team-based approach to real estate investment/selling and buying, is looking for an ACCOUNT/PROJECT MANAGER to join our team.

We’re a team that works on the run. We’ve got deadlines. (Lots and lots of deadlines! And they’re shifting all of the time!) Our clients come to us with differing degrees of understanding of the real estate process. We’re looking for someone who’s interested in keeping our office running smoothly and proactively in two key areas:

1.    Organizational Wizard:

We need someone who can demonstrate their own personal organizational skills, but who can show us that they’ll help keep others organized as well.

2.    Client/Project Management:

We’re looking for a good communicator who can be the main point of contact with our clients and lead the charge on our carrying out our projects.

We’re a team of positive, upbeat people who are concerned about our city, and our communities. The INHABIT office is a fast-paced environment, and we’re looking for someone who thrives on that energy. If you feel like you fit our criteria, we’d love to hear from you - we have a unique business plan that provides a clear path for advancement, and offers a profit share to employees.

Daily Responsibilities Include:

•    Client relations

•    Collaborating with other team members

•    Project management

•    Transaction coordination

•    Office organization

•    Database management


•    3-5 years of experience in administration, sales, or similar.

•    Positive/optimistic outlook (at least 99% of the time)

•    Excellent written and verbal communication skills

•    HIGHLY organized, and able to organize others

•    Independent thinking, but team playing

•    Adept problem solver – can think outside of the box

To be considered, Apply by March 1, 2018


1. Fill out the assessment that will be emailed to you.

2. Create a one-minute video that answers the question: What are your super human powers and how will you use them at INHABIT? Please upload your video to YouTube and title your video "Super Human Powers - INHABIT - (YOUR NAME)". Then send a link to Don't over think it, just do it, we want to see and hear from you. 


Business Support:

  • Support agents in the maintenance, documentation and follow-up of all their escrow related paperwork
  • Manage all aspects of real estate transactions process from processing sales in our database to auditing and maintaining the related transactions file
  • Manage bookkeeping and records management
  • Compile reports and document preparations
  • Schedule meetings, event and catering coordination 
  • Ensure INHABIT remains state compliant


  • Create procedures where procedures do not exist; well-train the team on new procedures 
  • Become a go-to resource for any questions
  • Maintain office software and systems; identify opportunities to better use systems and platforms
  • Plan and execute training events and drafts correspondence
  • Continuously audit and anticipate the business and team needs to define procedures and efficiencies, before the needs become a reality
  • Seamlessly coordinate the closing process, anticipating and removing any roadblocks
  • Impeccable ability to time manage across various projects and individuals
  • Extremely well organized, and able to organize others as well


  • Oversee an Administrative Assistant to deliver procedures with a sense of urgency and relevance
  • Exemplify INHABIT values with all client and team interactions
  • Continuously take the initiative to improve and refine the business and the team
  • Strong written and verbal interpersonal communication skills 
  • Anticipate any business needs and understand when and how to provide immediate impact and results
  • Reliable and dependable, always with a backup plan in place

  • Proficiency in Word, Excel, Power Point, Mac software
  • Quick at learning new platforms and software
  • Strong critical thinking and problem solving skills
  • Excellent customer service skills and emotional intelligence

About INHABIT Real Estate Collective

Founded in March 2016 by 15-year Pittsburgh veteran real estate agent Dani Gundlach, INHABIT Real Estate Collective uses a team approach to provide representation to home buyers, sellers, investors and developers. Inspired by Pittsburgh's spirit of collaboration, each member of our team has a specialized role. We're all about growth, innovation, and taking massive action collectively to help our clients achieve their goals. Our stockpile of proven techniques and systems ensures amazing results for both our clients, and our teammates. If you're smart-working, and want to learn and grow in a fun work environment, we want to hear from you. 

Apply Now
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