Hotel Event Coordinator
Job Description

Hotel Event Coordinator Job Description

Hotel Event Coordinator Job Overview

A hotel event coordinator plans and executes special hotel events. Event coordinators are responsible for outlining the needs for each event, creating a budget and tracking invoices, scheduling event activities, and evaluating success. Coordinators work in tandem with other hotel staff, clients, and vendors to ensure a smooth experience for guests.

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Hotel Event Coordinator Job Template


Hotel Event Coordinator Job Summary

We’re looking for a full-time event coordinator who loves planning special occasions. You’ll work directly with clients and vendors to ensure the logistics of each hotel event run smoothly. Responsibilities include: financial planning, scheduling vendors, facilitating event logistics, communicating with staff about event execution, and evaluating the success of each event. Applicants should be friendly, reliable, and detail-oriented.

Location

Ashburn, VA

Hotel Event Coordinator Responsibilities

  • Work with the event manager and staff to book events
  • Outline all hotel event needs, such as: necessary transportation accommodations, venue location, lodging for guests, vendors, food and drink menus, and audio-visual needs.
  • Create a budget and keep track of invoices and receipts for each hotel event
  • Schedule and facilitate vendor activity in event space
  • Communicate with on-site staff through clear banquet event orders to ensure event logistic needs are met
  • Provide excellent customer service during the event, ensuring the schedule is followed
  • Evaluate the success of hotel events and be ready to present results to team members

Hotel Event Coordinator Qualifications

  • High school diploma or equivalent required, associate -- degree in Hospitality and Tourism preferred
  • 1-2 years of experience in event management
  • Fantastic interpersonal skills for working with clients and other team members
  • Ability to budget and keep track of expenditures using relevant software
  • Possesses excellent time management and organization skills

Hotel Event Coordinator Compensation

$16.01/hour (National Average)

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