Hotel Event Coordinator
Job Description

Hotel Event Coordinator Job Description

Hotel Event Coordinator Job Overview

A hotel event coordinator plans and executes special hotel events. Event coordinators are responsible for outlining the needs for each event, creating a budget and tracking invoices, scheduling event activities, and evaluating success. Coordinators work in tandem with other hotel staff, clients, and vendors to ensure a smooth experience for guests.

Hotel Event Coordinator Job Template

Hotel Event Coordinator Job Summary

We’re looking for a full-time event coordinator who loves planning special occasions. You’ll work directly with clients and vendors to ensure the logistics of each hotel event run smoothly. Responsibilities include: financial planning, scheduling vendors, facilitating event logistics, communicating with staff about event execution, and evaluating the success of each event. Applicants should be friendly, reliable, and detail-oriented.


Ashburn, VA

Hotel Event Coordinator Responsibilities

  • Work with the event manager and staff to book events
  • Outline all hotel event needs, such as event setup, necessary transportation accommodations, venue location, lodging for guests, vendors, food and drink menus, and audio-visual needs
  • Create a budget and keep track of invoices and receipts for each hotel event
  • Schedule and facilitate vendor activity in event space
  • Communicate with on-site staff through clear banquet event orders to ensure event logistic needs are met
  • Provide excellent customer service during the event, ensuring the schedule is followed
  • Evaluate the success of hotel events and be ready to present results to team members

Hotel Event Coordinator Qualifications

  • High school diploma or equivalent required, associate -- bachelor's degree in Hospitality and Tourism or related field preferred
  • 1-2 years of work experience in event management
  • Fantastic communication skills for working with clients and other team members
  • Ability to budget and keep track of event planning expenditures using relevant software
  • Possesses excellent time management, problem-solving, and organization skills

Hotel Event Coordinator Compensation

$16.01/hour (National Average)

High Quality

This template attracts 30% more quality candidates at 1/10 of the average cost per hire.

Faster Hire

Hotel managers hire 20 days faster with this template on WizeHire.

DISC Optimized

This template has been written for the ideal hotel event coordinator's personality type.

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