When a candidate falls short of the qualifications or experience necessary to move them to the 2nd step in your hiring process, take 2 seconds and reach out. You can use this basic format and customize it to include information as to why they are no longer being considered for the position. General rules in writing a rejection letter include being direct and leaving them feeling good about your organization.
Hello, [ First Name ]
Thank you for your interest in our company. While your application was competitive, our hiring team has decided to offer the position to a different candidate. We will keep your information on file in case another position presents itself for which you are more qualified.
Best of luck in your job search and we hope to have the opportunity to consider you for a different role in the future.
[Employer Name ]